Overview
Overall responsibility for management of the Trust Estate Compliance assurance.
Provide estate standards advice across the whole range of Estates services, to provide best value.
To be a senior member of the Compliance, Fire & Security Team providing specialist advice on a whole range of estates and technical issues.
Main duties of the job
Compliance Management
- Provide professional advice and guidance on a wide range of estates issues including major capital projects.
- Develop policies and operational procedures for effective management of Statutory Compliance.
- Professionally audit/review Estates evidence and evidence-based management systems to assure compliance with relevant standards i.e., BSEN, CQC, HTM, HBN.
- Lead on statutory returns specific to the estate’s directorate, Estates Returns Information Collection (ERIC) and Premises Assurance Model (PAM).
- Interrogate, critically analyse statistical data identifying and reporting trends pertaining to Estates Compliance.
- Responsible for estates information and records to comply with operational, legislative and mandatory requirements in compliance with HC (86)13 and HSC 1999(053).
Leadership
- Lead and manage Compliance assurance.
- Be responsible for the estates Compliance assurance, revenue budget.
- Ensure all estates compliance staff receive regular supervision and have Personal Development Plans.
- Identify training needs and draw up programmes to meet those needs.
- Deputise for the Associate Director of Compliance as required.
Development and Performance of the Estate
- Develop with the Associate Director of Compliance strategies for the estate, to meet Trust service requirements both now and in the future.
Any other duties in line with the grade and scope of the post.
Job responsibilities
Finance
Budget holder for Compliance. The post holder is an authorised signatory for purchases within the Estates Compliance function and also authorises staff timesheets and expense claims including for bank and agency staff employed within the Estates services listed above. The post holder is responsible for procurement of goods and services relating to the Estates Compliance assurance function, including contracts for outsourced services. Responsible for tendering of contracts as appropriate.
Staff management
The postholder is responsible as line manager for all staff employed within the Compliance assurance function. This includes responsibility for appraisals, managing sickness absence, disciplinary and grievance matters, recruitment and selection decisions, personal and career development of staff and departmental workload and allocation. To manage the balance between directly employed staff, temporary staff, agency staff and contractors to achieve optimum performance in service provision whilst maintaining cost effectiveness. To recruit and develop staff either employed by or seconded to the Trust or utilised from the voluntary sector.
Qualifications and/or Professional Registration
- Degree + MSc in an engineering discipline (electrical, mechanical, building services etc) Or Professional knowledge plus significant additional specialist knowledge acquired through training and experience to Master’s level equivalent
- In depth financial, management, and strategic knowledge
- Professional Qualification/ Membership of an appropriate professional organisation.
Experience
- Experience of market testing, contract monitoring and managing estate’s services.
- Estates Services experience in the NHS.
Skills and Knowledge
- Knowledge of associated legislation. Quality assurance and value for money. Sound knowledge of Financial Management.
- Strong communication skills including negotiation and overcoming barriers to understanding.
- Experience of managing and developing team in multi-disciplinary setting
- Ability to write and develop business plans and strategies in order to deliver Hard FM (estates) services aligned to corporate business objectives
- Understanding and/or application of NHS Plans.
- Experience designing long term strategies and business plans for Hard FM (estates) services, which impact across whole organisation and partner organisations.
Other Requirements
- Confident, enquiring, self-motivated.
- Able to lead and motivate and develop staff.
- Able to work under pressure and meet deadlines.
- Equal Opportunities – Demonstrates an understanding of the basic principles in relation to staff, patients and the public
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
We embrace diversity and encourage applications from all backgrounds, particularly from ethnically diverse, disabled, and LGBTQIA+ individuals. We aim to create an inclusive environment and support reasonable adjustments during recruitment.
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