NM Capital is a private investment firm with a 25-year track record of creating value as entrepreneurs. As serial founders, we understand what it takes to go from idea to exit, and we invest proprietary capital at every stage of growth.
Our investment focus is on companies using technology to disrupt the Security, Defence, Health, and Financial Services sectors. We work closely with our majority-owned portfolio companies to support operational improvement, AI enablement, and strategic development.
This is a dynamic, entrepreneurial environment where technology, automation, and innovation are embedded into how we operate.
Role Overview
This is not a traditional EA role. It is a multi‑faceted, full‑time hybrid position combining executive support, operational coordination, and practical application of AI and productivity technologies across multiple businesses.
The successful candidate will act as a central operational resource across NM Capital and its portfolio companies (all located within the same building), helping to improve efficiency, introduce smarter workflows, and support both corporate and personal executive requirements.
The role requires a strong IT mindset, curiosity about AI tools, and confidence to implement better ways of working.
Key Responsibilities
Executive & Personal Support
Provide high‑level, trusted support across both professional and personal priorities, ensuring seamless coordination and optimal use of time.
Responsibilities include:
- Strategic diary, inbox, and priority management across business and personal commitments
- End‑to‑end coordination of meetings, communications, and international travel
- Preparation of briefing materials, correspondence, and documentation
- Acting as a trusted gatekeeper and liaison with internal teams, external stakeholders, and service providers
- Supporting broader executive and family administration as required
You will be expected to bring structure, judgement, and discretion — not just administration — ensuring smooth integration of business and personal priorities at all times.
Multi‑Company Operational Support
- Work across NM Capital and its majority‑owned portfolio companies to provide fractional operational support.
- Help develop consistent processes, systems, and administrative standards across businesses.
- Act as a coordination hub within the Victoria office.
- Utilise tools and be comfortable working across Microsoft platforms (Outlook, SharePoint, Teams) and other productivity and automation tools (Power Automate, Notion, Zapier, etc) or similar platforms to streamline operations.
AI & Productivity Enablement
A central element of this position is the practical application of AI and automation tools to enhance productivity.
- Actively using AI tools (e.g., ChatGPT, Copilot, Notion AI, automation platforms) to improve executive and operational workflows.
- Identifying repetitive or manual tasks and implementing automated solutions.
- Enhancing document drafting, research, reporting, scheduling, and internal communications through AI‑enabled tools.
- Supporting the adoption of AI‑driven working practices across portfolio companies.
- Continuously exploring emerging AI capabilities and testing how they can be deployed to improve efficiency.
This role requires confidence in experimenting with new technologies and the initiative to implement improvements without waiting for instruction.
Business & Project Support
- Prepare professional external documents including reports, presentations, and proposals.
- Assist with branding consistency, templates, and corporate materials.
- Coordinate detailed international travel (visas, flights, accommodation, transfers).
- Support ad hoc strategic, operational, and research initiatives across the group.
- Support digital presence initiatives, including maintaining LinkedIn profiles, assisting with thought leadership content, and applying a working knowledge of digital marketing and professional social media platforms where relevant.
Requirements
- Minimum 5 years’ experience in an Executive Assistant or similarly senior operational role, with demonstrable exposure to AI‑enabled tools and systems, ideally within an entrepreneurial, investment, or high‑growth environment.
- Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint, SharePoint).
- Experience using — or strong interest in learning — AI tools such as ChatGPT, Copilot, Notion AI, Power Automate, Zapier, Make or n8n, or similar.
- Tech savvy and quick to adopt new digital platforms and AI‑enabled tools.
- Highly organised with excellent time‑management and prioritisation skills.
- Comfortable working across multiple organisations simultaneously and independently.
- Good working knowledge of digital marketing fundamentals and professional social media platforms (particularly LinkedIn).
- Strong interpersonal skills with confidence engaging senior stakeholders.
- Excellent written and verbal communication skills.
Working Arrangement
- Full‑time role, hybrid structure based between London Victoria office and home.
- The role requires a minimum of 2–3 full days per week in the London office.
- Additional office attendance will be required at the discretion of the Co‑Founder and in line with business needs, which may include short‑notice requests for in‑person support.
- The successful candidate must therefore demonstrate a high degree of flexibility and responsiveness, with the ability to adapt quickly to changing priorities and schedules.
Join NM Capital as an Executive Assistant & AI Initiatives Lead to drive innovation and support dynamic leaders. Elevate your career in a forward‑thinking, growth‑oriented environment.
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