Events & Sales Coordinator

Location: Braemar, Scotland

Department: Events

Reports to: Events Manager

Key Responsibilities

• Event Planning & Delivery
  • Manage group bookings and private dining events from enquiry to post‑event follow‑up.
  • Prepare event documentation including proposals, contracts, and floor plans.
  • Lead site inspections for guests, travel partners, and press.
  • Attend key meetings to ensure all teams are aligned and fully briefed.
  • Support the FOH team and General Manager during live events.
  • Maintain accurate data across event systems and ensure financial reconciliation.
• Sales & Relationship Management
  • Manage the sales pipeline to maximise conversions and diary utilisation.
  • Build relationships to encourage repeat business and identify new opportunities.
  • Maintain a strong client database and support targeted outreach.
  • Assist with sales initiatives and attend promotional events when required.
• Standards & Development
  • Uphold high operational standards by following all SOPs and maintaining data accuracy.
  • Stay updated on event trends and contribute ideas for new offerings.
  • Promote positive teamwork and open communication.
• Health & Safety
  • Comply with all H&S procedures including fire safety, COSHH, and Food Alert systems.
  • Ensure adherence to statutory and company requirements.

What We’re Looking For

• Excellent communicator with strong written and spoken English (additional languages beneficial).
• Highly organised, detail‑focused, and able to multitask under pressure.
• Confident with guests both in person and over the phone.
• Strong internal communication skills (MS Teams, Outlook, phone).
• Passionate about hospitality, events, and delivering exceptional guest experiences.

What You’ll Enjoy

• Competitive salary with TRONC and service charge
• 30 days’ paid holiday
• Complimentary annual guest stay for you + a guest
• Discounted local gym and golf memberships, plus access to Scotland’s first PT Pod
• Life Assurance
• Enhanced pension scheme
• Complimentary meals and beverages on duty
• Generous staff discounts across Artfarm locations
• Health & wellbeing programmes (Health Cash Plan & EAP)
• Tailored learning and career development opportunities

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