RSHP is seeking a Document Controller to join its London studio, working within the Production and Operations team.
This role will primarily support major, technically complex projects operating within a highly structured information environment, while also contributing to the wider document control function across the practice.
The successful candidate will play a key role in maintaining the integrity, accuracy and traceability of project information within a Common Data Environment (CDE). This position requires exceptional attention to detail, confidence in managing structured data workflows and the ability to operate within defined governance frameworks.
Responsibilities:
- Administer and maintain project information within structured Common Data Environments (Aconex Essential)
- Manage document workflows including submissions, reviews, approvals and status tracking
- Maintain revision control, metadata accuracy and compliance with file naming protocols
- Ensure all incoming and outgoing information is correctly logged, distributed and archived
- Generate structured reports and dashboards from CDE platforms to support project leadership
- Monitor information registers and drawing issue sheets to maintain a clear audit trail
- Support time-critical submission and review cycles
- Identify and flag inconsistencies or non-compliant documentation
- Maintain accurate records to support information traceability and audit requirements
- Work within defined information management procedures and established workflows
- Support secure and controlled handling of project documentation
- Contribute to the wider document control team
- Support production requirements including printing, binding and scanning as needed
- Assist in maintaining the print room and production equipment
Skills and qualities:
- Strong working knowledge of Aconex (essential)
- Experience operating within structured Common Data Environments
- Understanding of naming conventions, metadata management and revision protocols
- Knowledge of ISO 19650 environments (desirable)
- Excellent organisational skills and ability to prioritise under pressure
- Strong written and verbal communication skills
- Proactive and detail-oriented with a disciplined approach to information accuracy
- Comfortable maintaining governance standards and challenging inconsistencies where required
- Able to work both independently and as part of a team
Your application should include a cover letter, a complete resume, and portfolio to HR@rshp.com with “Document Controller” in the Subject Line
Hours:0930 – 1800 Monday to Friday
Salary:competitive, dependent on experience
Benefits:RSHP offers a great benefits package including health care, group income and group life insurance, profit share, a generous holiday allowance.
This description reflects the core activities of the role but is not intended to be all-inclusive and other duties within the group/department may be required in addition to changes in the emphasis of duties as required from time to time. This job description will be reviewed regularly and where necessary revised in accordance with organisational needs. Any major changes will be discussed with the post holder.
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