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Oxford Builders Supplies Inc. joined the EllisDon Group as our full‑service equipment and maintenance division. We are a full‑service equipment and maintenance supplier, providing a broad range of new and used equipment to the construction industry, including tower cranes, construction hoists, scaffolding, safety fence, concrete formwork and architectural specialties. Oxford Builders Supplies is committed to providing the industry with the best quality equipment and excellent service.
Since its formation in 1960, our goal has been to provide exceptional customer service and low prices on safe and reliable equipment to the construction industry. Our skilled personnel are highly trained and dedicated to providing the tools needed to satisfy all your job requirements. We can quickly and efficiently train your employees to use our equipment.
In case you’re curious, here’s what the industry thinks of us and some of the impacts we’ve made to the communities we work in and our latest Impact Report, highlighting how we’re putting our values into practice in areas such as climate & environment, inclusive diversity, indigenous relations, and health and safety.
You As a Fleet Coordinator Will
- Fleet Asset Administration
- Maintain accurate asset records across all systems (GeoTab, internal databases, Power Apps, Texada/FOSS legacy data, etc.).
- Track vehicle onboarding/offboarding, inspections, upfitting status, and equipment assignments.
- Coordinate new vehicle deliveries, documentation, registrations, insurance, and decals.
- Manage license plates, CVIPs, renewals, recalls, service schedules, and warranty actions.
- Driver, User & Stakeholder Support
- Serve as the first‑point contact for driver questions, telematics troubleshooting, vehicle assignments and swaps, and safety/accident process guidance.
- Ensure accuracy and completeness of driver records (license, abstracts, certifications).
- Support onboarding/offboarding of employees from a fleet perspective.
- Incident & Accident Coordination
- Receive, triage, and document all accident/incident notifications.
- Coordinate with Fleet Manager and Safety for photos, statements, third‑party info, insurance reporting, repairs, rentals/replacements, and track incident trends and cost impacts.
- Maintenance & Vendor Coordination
- Liaise with dealerships, service vendors, and upfitters for routine and unplanned repairs.
- Track R&M spend, warranty work, and downtime through work order entry.
- Coordinate PM schedules for pickups, heavy equipment, and UTVs.
- Operational Data & Program Support
- Maintain updated lists of assets, vendors, active assignments, and compliance status.
- Prepare documentation, SOPs, and standard templates as required.
- Support audits and compliance checks across EllisDon divisions.
Is this the right role for you?
- Minimum 1 year experience in the commercial transportation space, preferably within the environment of both commercial and light‑duty vehicles.
- Strong organizational skills with the ability to multi‑task and manage competing priorities.
- Comfort with data, dashboards, and continuous monitoring.
- Excellent communication skills; able to engage respectfully but firmly with field staff.
- High attention to detail and accuracy.
- Highly motivated and able to work independently.
- Ability to follow structured processes and ensure compliance.
- Prior experience with fleet, logistics, construction equipment, dispatching, or operations (preferred).
- Knowledge of local, provincial, federal vehicle safety regulations.
- Experience with telematics (GeoTab strongly preferred) or willingness to learn quickly.
- The salary range for this role is $60,000 – $75,000.
EllisDon is proud to provide this unique career opportunity that provides continuous learning, opportunity for growth, and a competitive compensation package within an environment that is committed to inclusion and respects diversity.
Go ahead and be yourself. We’ll pay you for it!
We are an equal‑opportunity employer. We welcome people of any age, culture, subculture, gender identity or expression, sexual orientation, nationality, ethnicity, race, size, mental or physical status, veteran status, religion, language, political opinion, working‑style preference, family status, education, and socio‑economic status. The EllisDon core values of Integrity and Mutual Respect welcomes everyone, at work and in the community, and our value of Mutual Accountability means that we all have a role to play. As an EllisDon employee, this will ultimately be your commitment to Inclusive Diversity.
Accommodation for applicants with disabilities will be made during the recruitment process when requested.
We are committed to providing a positive candidate experience and ensuring timely updates are provided to all candidates. If you haven’t already, be sure to create a profile on our Careers page to remain up to date on the status of your application and learn about new career opportunities as they arise.
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