Clerk to the Trust / Governance Clerk (Maternity Cover – Term Time Only)
West London
⏱ 28-35 hours per week (term time only, 40 weeks)
Grade 6-7 (dependent on experience & qualifications)
Fixed Term – Maternity Cover
✨ About the Role
An established multi‑academy trust in West London is seeking a highly organised and proactive Governance Clerk to provide vital administrative and governance support across its Board, Members and Local Governing Bodies.
This role is ideal for someone who enjoys structured work, thrives on accuracy, and can confidently support senior stakeholders. Working hours are term‑time only and include some evening meetings.
Key Responsibilities
Governance Administration
- Prepare and distribute agendas, papers and reports in line with statutory timelines.
- Attend daytime and evening meetings to record accurate minutes, actions and decisions.
- Maintain a secure archive of governance documentation.
- Support committees with administrative and procedural compliance.
Membership Administration
- Keep up‑to‑date records for Members, Directors and Governors, including attendance, terms of office and statutory checks.
- Manage Register of Interests and ensure compliance with governance requirements.
- Monitor lapsing procedures and advise where attendance issues arise.
Onboarding & Offboarding
- Coordinate processes for new and outgoing governance volunteers.
- Prepare and issue welcome packs, induction documentation and required declarations.
- Notify relevant bodies of changes to governance roles as required.
General Administration
- Handle governance correspondence and ensure appropriate actions are taken.
- Support arrangements for governance visits and related documentation.
- Ensure confidentiality and data protection standards are met at all times.
✅ Person Specification
Essential
- GCSE English & Maths (or equivalent)
- A Levels
- Ability to type 50 wpm
- Strong administrative and organisational skills
- Minute‑taking experience
- Confident MS Office user
- Excellent written and verbal communication
- Discretion and commitment to confidentiality
- Ability to work independently and as part of a team
- Willingness to attend evening meetings
- High level of accuracy and attention to detail
Desirable
- Degree
- Clerking, legal, secretarial or company secretary qualification
- Experience supporting governance in schools or academies
- Knowledge of governance regulations
Hours & Pay
- 28-35 hours per week, term‑time only (40 weeks)
- Salary on Grade 6-7, depending on experience
- Paid across 12 months
- Additional hours may occasionally be available
Grade 6 (FTE): £27,389-£28,356Pro‑rata: £24,755-£25,629
Grade 7 (FTE): £29,907-£30,852Pro‑rata: £27,031-£27,885
Benefits
- Local Government Pension Scheme
- Annual incremental progression (subject to service)
- Professional development opportunities
- Supportive governance and administrative leadership
- 6‑month probation period
Safeguarding
The organisation is committed to the safeguarding and welfare of children and people. The successful candidate will be required to undergo an Enhanced DBS check and adhere to all safeguarding procedures.
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