Corporate Receptionist

Responsibilities

• Help facilitate the through flow of personnel by managing access via the building entrance.
• Maintain a tidy and efficient reception area, providing a prompt a courteous reception for visitors, telephone callers and other staff.
• Maintenance of fob access system and fire list.
• Handling phone calls and distributing/taking messages as appropriate.
• Sorting incoming mail and distributing accordingly.
• Sorting, packaging, and franking outgoing mail including special/recorded delivery and couriers.
• Ensure franking machine is working and in credit.
• Cash handling (car parking and Christmas collection).
• Distribution of weekly notices (H&S, announcements etc.), including maintenance of notice boards.
• Ensure all marketing literature in reception is kept current.
• Organising and monitoring allocation of car parking spaces for staff and visitors.
• Maintaining stock levels of stationery and ordering supplies as appropriate.
• Ordering of timesheets and WRS pads.
• Ordering branded stationery (business cards etc.) and branded goods (pens etc.).
• Ordering uniforms and PPE.
• Maintaining stock levels of tea, coffee, sugar etc. as appropriate.
• Manage vending machine contractors.
• Coordinate and correspond with office cleaners.
• Equipment calibration and record keeping.
• Assisting QHSE, HR and the legal team where required.
• Training records.
• Audit input.
• Waste recording.
• Assist with operational reports.

Qualifications

• Friendly and approachable.
• Professional always.
• Smart appearance.
• Able to prioritise own workload.
• Able to work to deadlines.
• IT literate.
• Excellent telephone manner.
• Prompt and reliable.

Benefits

• Working for one of the UK and Europe’s leading Facilities Management / Building Maintenance Companies. As a company they specialise in maintaining large prestigious buildings. They trade throughout the UK and Europe and turnover excess of £3 Billion annually in the UK alone. The company can offer long term job stability with the chance of real career progression and personal development.
• The offer: –
• Mon-Fri – 8am-5pm
• Up to £23,500 – Dependent in experience
• 25 + 8 Bank Holidays

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