Administration Officer

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Job Title: Administration Officer – Property Services

Location: London

Duration: 1-3 Months

Full time, based in the office 5 days a week

We are looking for an Administration Officer to join a highly regarded international financial institution at their London office. This role sits within the Property Services team and plays a key part in ensuring the smooth operation of office and facilities services while supporting vendor management, client services, and business continuity.

What You’ll Be Doing:

• Keeping the office running like a well-oiled machine – from managing post and deliveries to maintaining stock levels and liaising with cleaning and maintenance teams.
• Supporting a premium client and visitor experience – working closely with the front-of-house team to ensure a professional, five-star welcome at all times.
• Handling supplier relationships – helping to manage third-party vendors, assist with tenders, and ensure service standards are met.
• Making sense of the numbers – processing invoices, supporting budget tracking, and making sure costs are accounted for accurately.
• Owning admin with confidence – updating internal records, responding to inbox queries, pulling together reports, and keeping documentation up to date.
• Helping keep everyone safe and sound – arranging regular health and safety checks, supporting first aid/fire warden coordination, and assisting with business continuity planning.

What We’re Looking For:

• Previous experience in an office, facilities or property support role, ideally within a financial, corporate or professional services environment.
• A naturally organised, calm and capable approach, with excellent attention to detail.
• Great communication skills, you’ll be working with internal teams, clients, visitors and suppliers.
• A team player attitude, ready to get stuck in, take ownership, and make things happen.
• Confidence using Microsoft Office and comfortable managing admin processes.
• IOSH or NEBOSH Health & Safety qualification
• First Aid and/or Fire Marshall certification

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Temporary

Job function

• Job function

  Administrative

• Industries

  Office Administration

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