We are looking for a Project Manager who will be responsible for delivering successful small to medium scale events, both independently and as part of larger project teams where you will be led by a Senior member of the team. The role involves managing existing and new client relationships, handling new enquiries, supporting ongoing events, and developing product & venue knowledge across UK and international markets. You will also be expected to build relationships with both clients and suppliers.
What You'll Be Doing
- Responsible for event enquiries – plan, organise, and manage time effectively to complete proposals for specific events and projects within agreed deadlines.
- Manage and lead small to medium-scale events, including conducting inspections and onsite management.
- Responsible for Event Management – support the planning and management of suppliers to achieve the successful completion of specific events & projects and working collaboratively as part of a larger team.
- Manage and oversee a small project team of Project Executives, Senior Project Executives and/or Freelancers to ensure effective delivery.
- Lead the planning and execution of a specific area of a large-scale event, whilst maintaining operational efficiency and regular communication with the project lead.
- Responsible for sourcing, contracting and managing venues, hotels and other suppliers.
- Liaise with DMC and coordinate ground programme management, including offsite venues, transport and related logistics.
- Responsible for offsite venue and entertainment research, including theming and design.
- Maintain and develop excellent working relationships with key partners including clients, suppliers and partner companies.
- Responsible for monitoring and maintaining budgets for your events.
- Manage financial control by invoicing clients, maintaining cash flow documents, managing supplier invoices and conducting post-event reconciliation.
- Responsible for researching and assisting in the booking of flights as and when required.
- Preparation of event documentation, including Health & Safety checks, risk assessments to client contracts, rooming lists and event playbooks.
- Responsible for creating, building and managing delegate registration websites on Cvent and managing event inboxes.
- Foster strong client relationships to encourage repeat business and long-term partnerships.
- Working collaboratively with the internal and external clients to collate, review, assess, sign off and distribute third party risk assessments.
- Working collaboratively with other departments.
- Maintaining strong relationships with vendors and suppliers.
- Carry out any ad hoc duties from time to time identified by management.
Safety and Compliance
- Prepare risk assessments for Principal, ensuring that Health and Safety policies and licensing requirements are always met.
- Ensure that all parties involved in the delivery of the projects are both familiar and compliant with the Health and Safety policy and all associated policies, procedures and methods of working.
- Responsible for Health & Safety issues in the workplace and manage successful compliance with current legislation.
- As part of our commitment to sustainability, you will be responsible for integrating sustainable and environmental practices into your work, ensuring that the requirements of our Environmental Management System are always met.
- Ensure legal compliance with all activities are adhered to for regulatory requirements.
- Adhere with all Principal Policies & Procedures.
What We're Looking For
- Bachelor’s degree in Event Management, Business, Marketing, or a related field.
- Proven experience (typically 3+ years) in a fast-paced agency or similar environment.
- Proven experience of delivering small to medium scale events / projects.
- Experience with corporate events, such as conferences, exhibitions, or corporate events, gala dinners and incentive trips.
- A creative approach with the ability to support the conception and delivery of solutions across a wide range of industries and audiences.
- Excellent relationships with key clients, suppliers and providers.
- Knowledge and insight to assist clients realise their vision.
- Building and managing delegate registration websites through Cvent.
- Ability to work to tight deadlines and to be able to demonstrate excellent time management skills.
- Experience of setting and managing budgets and other financial processes.
- Ability to work well under pressure in a busy environment.
- Able to pay close attention to detail and maintain accuracy whilst handling a varied and demanding workload.
- Proficient in all Microsoft Office Packages particularly Microsoft Excel.
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