We are seeking a detail-oriented and motivated individual for the position of Administration/Compliance Support. The successful candidate will play a pivotal role in supporting both administrative functions, ensuring compliance with relevant policies and regulations, and contributing to effective office management within our organisation.
Responsibilities:
Compliance Assistance:
- Support the implementation and maintenance of compliance programmes.
- Assist in monitoring and ensuring adherence to regulatory requirements.
- Collaborate with departments to facilitate compliance training sessions.
Document Control:
- Maintain accurate and up-to-date records related to compliance activities.
- Organise and file compliance-related documentation for easy retrieval.
- Assist in the preparation of compliance reports and presentations.
Administrative Support:
- Provide general administrative support to various individuals and teams.
- Assist in scheduling meetings, managing calendars, and making travel arrangements.
- Handle incoming calls, emails, and correspondence with professionalism and efficiency.
Policy Implementation:
- Support the implementation and communication of organisational policies.
- Work with Hotels to ensure policies are understood and followed.
Data Entry and Reporting:
- Input and manage data in compliance databases, ensuring accuracy.
- Generate routine reports and assist in data analysis related to compliance activities.
Communication:
- Serve as a point of contact for compliance-related inquiries.
- Assist in preparing and distributing internal communications related to compliance matters.
Training Coordination:
- Assist in coordinating training for employees.
- Maintain training records and follow up on outstanding training requirements.
Qualifications and Experience:
- Proven experience in an administrative or compliance support role.
- Understanding of compliance principles and regulations.
- Strong organisational and multitasking abilities.
- Excellent written and verbal communication skills.
- Proficient in MS Office Suite and other relevant software.
- Attention to detail and problem-solving skills.
- Ability to maintain confidentiality and handle sensitive information.
- Qualifications in administration or compliance are a plus.
- Familiarity with understanding, monitoring and developing policies, processes, and procedures.
- Previous experience in administration or compliance support is highly desirable.
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