Overview
We’re looking for an Accounts Payable Supervisor to join our finance team on a 12-month fixed-term contract. This is a great opportunity for someone looking to gain further experience in a fast-paced, professional finance environment, or for those seeking a short-term role with meaningful responsibility. You’ll be stepping into a key position within a collaborative and experienced team, playing an important role in ensuring our accounts payable processes run smoothly.
Salary: Competitive + bonus. Working Hours: 37.5 hours per week. Monday - Friday. 9am - 5:30pm. Location: London, England, United Kingdom.
Key Responsibilities
- Oversee the end-to-end accounts payable (AP) process within our accounting system (NetSuite).
- Confirm invoicing details and cost codes are correctly entered before routing bills to the wider business for posting.
- Manage the invoice lifecycle from receipt to approval and payment, ensuring timely processing.
- Ensure all supplier invoices are authorised in line with company policy.
- Regularly review the AP dashboard to identify action areas and maintain data hygiene.
Supplier & Internal Relationship Management
- Act as the first point of escalation for internal and external AP queries.
- Maintain and build strong relationships with suppliers and internal teams, ensuring queries are resolved efficiently.
- Manage the AP inbox, ensuring timely responses and follow-ups.
- Conduct regular supplier statement reconciliations.
- Ensure employment tax obligations (e.g. PAYE, PSA) are met on time.
- Perform weekly bank reconciliations and maintain related documentation.
- Support payment runs and drawdown processes.
- Set up new supplier accounts and conduct checks per company protocols.
- Review and post staff credit card expenses and raise internal purchase orders.
- Prepare and reconcile intercompany reports and manage outstanding balances.
Benefits & Perks
- Travel & Cycle to Work Loans – Helping you get to work in a way that works for you
- Enhanced Maternity & Paternity Leave – Supporting you through life’s milestones
- Health & Wellbeing Support – Comprehensive financial, mental, and physical health resources
- Recruitment Bounty – Know someone great? Get rewarded when they join
- Generous Company Pension Contributions
- Free Eyecare Vouchers
- Life Assurance Policy
- Team Events & Staff Parties
- Long Service Awards
- Employee Assistance Programme
- Training & Development Programme
- Perkbox Discounts
- Half-Price Gym Membership
This is a wonderful opportunity to join an ambitious, thriving and professional company, located in the heart of London. We started in 2009 and are now a 210+ strong team working every day to embody our values: Integrity, Development, Energy, Achievement and Support.
Our head office is in Covent Garden, and we operate a 24/7 business out of nine communities across the city; (King’s Cross, St Pancras, Hoxton, Tower Bridge, Victoria, Vauxhall, City, Westminster and Battersea) with over 4,600 total beds. We opened urbanest Battersea in September 2024. Our Mission: “To enhance university life by delivering responsible, sustainable communities across London.”
At urbanest we are proud of our work culture and offer numerous staff benefits. Join us at urbanest and help us achieve our Vision of “a living and working experience better than yesterday; even better tomorrow.”
If you’re ready to make an impact and be part of a dynamic, growing team, we would love to hear from you. Apply now!
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