Property & Private Office Operations Manager
Property & Private Office Operations Manager
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United Gulf Management Ltd provided pay range
This range is provided by United Gulf Management Ltd. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
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Property & Private Office Operations Manager – Marylebone, London
We are a small, close-knit team offering property management and concierge services to a high-net-worth (HNW) international family with several homes in and around London. We’re looking for a switched-on, experienced individual who can hit the ground running in a varied and fast-paced role. This is an exciting opportunity for someone who thrives in a multifaceted environment and enjoys working autonomously as well as collaboratively.
Preferred Candidate Profile
- Degree-level education preferred (not essential with sufficient relevant experience)
- 5+ years’ experience in private property management
- Previous experience as a PA or Office Manager
- Job Type: Full-time
- Start Date: ASAP
- Hours: Monday–Friday, 9:30am–5:30pm
- Evening and weekend support occasionally required, especially in summer months – paid separately. We respect work-life balance and do not expect unnecessary overtime.
- Holiday: 25 days + bank holidays + your birthday off
- Deliveroo lunch every Friday
- Lunch covered when visiting properties outside of London
- Private medical cover after 1 year of service
Key Responsibilities
Property Management – 7 London-based properties:
- Conducting weekly property visits (locations are local – Lime bike commute encouraged)
- Coordinating maintenance and servicing of household systems (e.g. lifts, gates, chandeliers, AC, security)
- Managing household bills: council tax, insurance, general household purchases
- Overseeing household staff schedules and task lists
Personal Assistant Duties – Supporting the family and Company Director:
- Diary and inbox management
- Scheduling appointments and travel
- Liaising with suppliers and service providers
- General office administration
Procurement & Administration:
- Overseeing contractors and checking invoices
- Keeping accurate records and maintaining budgets
Research & Concierge Support:
- Sourcing luxury and day-to-day items or services
- Booking restaurants, health & beauty appointments
- Coordinating travel, hotels, and private aviation
- Managing returns, errands, and bespoke requests
Ad Hoc / Project Support:
- Overseeing property projects, from minor works to full refurbishments
- Managing H&S compliance, liaising with trades, contractors and specialists
Skills & Attributes
- Emotionally intelligent and calm under pressure
- Highly organised, able to multitask effectively
- Flexible, proactive, and solutions-focused
- Strong sense of discretion and professionalism
- Comfortable in high-energy, occasionally high-pressure environments
- Good numeracy and understanding of household accounts and costings
Application Process
Please submit your CV and a short cover letter explaining why you are the right fit for this role. Applications without a cover letter will not be considered.
- 1st Round: Zoom interview
- 2nd Round: In-person interview with aptitude tests (Marylebone)
- 3rd Round: Paid trial day
Seniority level
Seniority level
Mid-Senior level
Employment type
Job function
Job function
Management and Manufacturing
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