Team Administrator

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This range is provided by Westway Trust. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

The Role

Are you experienced in delivering proactive, high-quality administration across multiple work streams? Can you confidently manage multiple projects, deadlines and communication flows across a busy organisation? If so, this could be the perfect opportunity for you!

Westway Trust is a unique charity that manages a 23-acre estate beneath the Westway A40 in North Kensington. We are now looking for an experienced Team Administrator to support our Property Team.

This is a vital role sitting at the heart of the Property Team. You will provide direct administrative support to the Head of Property and Property Managers, helping to manage the flow of information, scheduling, reporting and team operations. Your work will ensure the estate continues to grow as a vibrant and welcoming place for tenants, visitors and the wider community.

If you’re ready to make a difference in a role that supports people, places and progress, we’d love to hear from you.

Key Responsibilities:

• Provide efficient and effective administrative support to the Head of Property and the Property Managers, including the scheduling of team meetings.
• Initial point of contact for enquiries to the Property team, including liaising with tenants, contractors and key partners and stakeholders
• Manage routine office duties such as invoice requests and expenses.
• Schedule in key team tasks within the peaks and troughs of the range of team activities.
• Schedule Committee Meetings and attend in the capacity of the minute taker. Work with the team to prepare and collate the papers. Follow-up on actions for timely reporting.
• You will ensure time is set aside by the whole team to meet organisational goals, such as performance reviews, work to achieve the organisation’s annual audit, service charge reconciliation, and contractor reviews.
• Upkeep and maintenance of databases.
• You may be asked to commission regular cyclical reports from external providers and ensure they are delivered on time ready for upward reporting.
• You may be asked to organise emails, create presentations, and work within the teams filing system.
• You will receive reports from key team members and ensure they are ready to present through the Governance.
• Carry out any other duties as may be reasonably required.

The Company

Westway Trust is a dynamic and forward-thinking charity located in the heart of Portobello, West London. Established as a beacon of community-driven change, the Westway Trust is rooted in the heart of North Kensington. As a Westway Trust employee, you will have the opportunity to work in a dynamic and fulfilling environment while making a meaningful difference.

The Person

• Minimum 5 years’ administration experience working on multiple work streams, in a busy office, with strong organisational and time management skills.
• Experience of designing and delivering high quality, proactive project administration.
• Experience of scheduling and dealing with Committees.
• Proficient IT skills, across Microsoft Office, databases, canva etc., and willing to learn new systems.
• Excellent written and verbal communication skills with the ability to create presentations and other communications.
• Experience of undertaking research.
• Experience of creating useful templates to support projects.
• Experience in prioritising competing demands and workloads.
• Experience of team-working and collaboration with an eye for detail.
• You will be assertive, able to use your own initiative and capable of managing upwards with tact.
• Understanding of Equalities, Diversity and Inclusion and commitment to working with and for diverse communities, equality of opportunity and anti-racism.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Non-profit Organizations

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