Bid Administrator

Overview

Assistant Pre-Construction Manager/Bid Administrator – Farnham, Surrey

Are you an experienced Document Controller or Bid Administrator looking for your next step? A growing regional commercial interiors team in Farnham is on the lookout for an Assistant Pre-Construction Manager to join their close knit pre-construction department. They’re open to candidates from a range of backgrounds, whether you’re ready to step up into a pre-construction role or prefer to focus on the administration and document control side of things.

Responsibilities

• Document Control: Manage and maintain bid documentation, drawings, and project files, ensuring accuracy and version control across all submissions.
• Bid Coordination: Support the Bid and Pre-Construction Managers with the preparation, formatting, and submission of tenders and pre-qualification questionnaires (PQQs).
• Information Management: Liaise with internal departments and external partners to gather technical, commercial, and project-specific information.
• Templates & Branding: Ensure all bid documents are consistent in layout, design, and company branding standards.
• Bid Library Maintenance: Keep the central library of case studies, CVs, policies, and project information up to date for use in future bids.
• Scheduling & Deadlines: Track bid timelines and submission requirements, ensuring all deliverables are completed accurately and on time.
• Meeting Support: Organise bid team meetings, record minutes, and follow up on actions.
• Systems & Portals: Upload and manage tender submissions via online procurement portals.
• General Administration: Provide day-to-day administrative support to the Pre-Construction and Estimating teams as required.

What they’re looking for

• Experience in commercial fit out or construction (preferred but not essential)
• Strong organisational skills and attention to detail
• A proactive approach to supporting bids, tenders, and project setup

What’s on offer

• Salary around £35,000 – £40,000 (depending on experience)
• Office based in Farnham, Surrey
• Supportive, collaborative team environment

If you’re local to Farnham and want to join a dynamic interiors business with a great regional reputation, this could be the perfect opportunity.

Seniority level

• Not Applicable

Employment type

• Full-time

Job function

• Administrative and Project Management
• Industries: Construction

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