Mentoring and development of Events Assistant.
Responsibility for delivering strategic client events, managing BD initiated events and oversight of ad-hoc requests, ensuring recommendations and event objectives align with the firm's sponsorship programmes and client strategy.
Supporting the Senior Manager with the firmwide Events programme, in particular flagship sponsorship opportunities, firmwide memberships and strategic programmes to deliver competitive client experiences.
Execution of the senior networking programme aimed across our C-suite client base, including scoping of relevant topics, speakers and guest list management.
Implementation and management of the practice group conference model and guidelines. Acting in an advisory role to provide guidance to committees for operational delivery of the firm's conference schedule, including maintaining relationships with agencies and service level agreements.
Efficient management and utilisation of the firm's event and hospitality memberships and debenture opportunities. Providing clear communication of such opportunities to the business. Conducting supplier reviews to support achievement of cost efficiencies through effective negotiation.
Planning and delivery of events and corporate hospitality to align with the firm's ambition, strategic choices and supporting key network programmes such as Alumni, D&I, Responsible Business.
Oversee the organisation of major non-client events i.e. Partnership and Divisional Dinners.
Liaison with the events committee and stakeholders to effect budget management decisions.
Maintaining industry knowledge and market trends and implementing learnings in the Events Team hub and across communications.
Developing ideas and proposals and presentation of proposals, and operating events to deadlines.
Management of supplier/vendors for each event, ensuring a technical understanding of what is required, and reviewing relationships to achieve maximum return on investment.
Oversee the communication of forthcoming events and corporate hospitality information to internal clients through the Events Update, Calendar and Hub.
Building best practice and guidelines with key stakeholders to apply to all events management.
Key Performance Indicators
- Strong professional services background and a proven track record working within a successful events division.
- High level strategic planning experience, strong leadership skills, exceptional organisational ability and an excellent level of attention to detail.
- Ability to communicate clearly and effectively in order to gain commitment and buy in from others while displaying tact, diplomacy, professionalism and patience.
- A proactive and assertive approach that is underpinned by a keen desire to drive the team and the events it delivers to a new level.
- Demonstrate financial awareness to deliver Events on or under budget.
- Ability to multi-task, prioritise work load and remain calm under pressure.
- Strong personal relationships with colleagues and stakeholders.
- Ability to work as part of a team and autonomously.
- Comply with WHS obligations and responsibilities in accordance with the requirements for this role as set out on the intranet.
Qualifications, skills and experience
- At least seven years events management experience in a professional services environment.
- Proven experience of building strong and effective working relationships with Senior Management.
- Strong creative and analytical skills with excellent written and verbal communication skills.
- Ability to confidently communicate desired outcomes and messages to senior audiences and present with clarity, energy, confidence and enthusiasm.
- Ability to influence key stakeholders in order to effectively drive client event plans.
- Inherent drive to succeed, and proven ability to develop and execute solutions to short term barriers and setbacks.
- Ability to work with complex and multiple stakeholders to understand, refine and bring client experiences to fruition.
- Ability to think broadly and strategically around the firm's position in the external market.
Personal Leadership
- Positively impacts those around them, makes quality decisions and develops themselves both personally and professionally
- Demonstrates sound knowledge in their field
- Anticipates potential problems and identifies a range of possible solutions
- Adapts their interpersonal style to suit different audiences in a genuine way
Builds Authentic Relationships
- Takes time to get to know people beyond their role
- Treats people with respect and in a fair and consistent way
- Recognises when colleagues are under pressure and volunteers to assist them where possible
Collaborates with others
- Works within teams and across boundaries to share knowledge and achieve results
- Identifies and builds relationships required to achieve the best outcomes for the firm
- Engages people with the right skills, knowledge and expertise to provide advice and assist with tasks
- Connects other people in the firm who have mutual interests or work objectives
- Generously shares their time, knowledge, expertise and talent to support others' success
Enhances the Client Experience
- Creates opportunities to enhance the experience of the firm's clients through their daily tasks
- Behaves consistently with the firm's values in their interactions with others
- Conducts themselves in a way that reflects positively on the firm's brand, both inside and outside the firm
Achieves Results
- Maintains focus and drive to achieve quality outcomes
- Focuses their time and efforts on issues that will have the greatest impact on agreed objectives
- Anticipates responses and plans their approach accordingly
- Looks for the most effective way to achieve outcomes
- Maintains perspective and optimism when faced with setbacks
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Legal and Marketing
Industries
Legal Services
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