We are looking for a dependable individual with excellent organisational skills, who can help ensure the smooth running of our office process and procedures, and providing support to our operational team. This person will also help us achieve organizational efficiency by nurturing a positive, inclusive work environment. Our ideal candidate has a minimum of 1 years' work experience in a similar office management or administrative position.
Your role
Admin & Office support
- Answering the phone
- Monitoring the generic office mailbox
- Monitoring newspaper & magazine subscriptions
- Liaising with suppliers e.g. IT, cleaners, maintenance, landlord, water supplier etc
- Updating and maintaining processes and documents
- Maintaining office supplies
- Research tasks
- Monitoring, distributing, and sending office post.
- Logging finance invoices
- Keeping on top of IT issues and timely solutions
Assistant to Directors
- Diary & scheduling
- Transport & courier bookings
- Admin support with event planning
- Reservations & RSVPs
- Research projects
Travel
- Travel and courier bookings and admin support on press trips
- Compiling annual travel budget
- Event support
- Research projects
HR
- Logging team annual leave and sickness
- Logging recruitment process and saving applications
- Scheduling interviews
- IT set up for new starters
- Admin support on onboarding and offboarding new starters and leavers
- Researching and co-ordinating team events e.g. Summer and Christmas parties, office yoga, office lunch
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