Contracts Analyst

This role will provide administrative and documentation support, promptly and in line with internal processes, to the Marine Bunkering and Cargo businesses.

Department: Legal

Location: London

Main Responsibilities

• Cross‑checking and verification of marine bunker deals against recaps, offer sheets, confirmations and the trading system.
• Reconciliation of physical oil trades against trader recap, broker recap, counterparty contracts and the trading system.
• Prompt resolution and communication of trade discrepancies.
• Verification and validation of trades within the trading platform no later than trade date plus day 1 (T+1).
• Preparation of sales contracts no later than T+1 and dealing with countering of contracts to conclusion.
• Reviewing counterparty contracts and countering promptly, addressing discrepancies directly with counterpart and with internal stakeholders.
• Following up with counterparties, no later than T+1 and by means of purchase confirmation issuance if purchase contracts are not received in good time.
• Maintaining a strong audit trail and document management good practice in the electronic tracking and logging of contracts and all related documents and correspondence.
• Identifying potential problems; monitoring recurring issues; mitigating against risk.
• Direct point of escalation internally on trade support/documentation queries.
• Seeking efficiencies.
• Communication with external parties and internal business partners.

Knowledge, Skills and Experience – Essential

• Organised, with a high level of attention to detail and the ability to effectively manage conflicting priorities and deliver consistently against tight deadlines.
• Excellent communication skills, both verbal and written.
• Solid proficiency in MS Excel.

Knowledge, Skills and Experience – Desirable

• Experience in physical commodities and trading platforms.
• Exposure to and/or experience in physical oil contracts or legal documentation drafting.
• Knowledge of Incoterms.
• Administrative experience preferred.

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