Legal Executive Assistant, Dispute Resolution

Legal Executive Assistant, Dispute Resolution

Job number: 1360 | Department: Dispute Resolution

DUTIES AND RESPONSIBILITIES

• Provide advanced secretarial support to team of assigned lawyers, which will include complex travel arrangements
• Ability to deal effectively and courteously with clients, fee earners and colleagues, and to exercise discretion and confidentiality in all matters
• Prepare routine correspondence, agreements, and standard legal documents under the supervision of lawyers
• Liaise with relevant governmental departments and agencies as needed
• Prepare court bundles, including case retrieval, photocopying, organising and indexing
• Draft routine correspondence and affidavits, summonses, memoranda of appearance, court directions and other standard legal documents as required
• Open and close files in compliance with internal policies and procedures
• Manage calendars and coordinate meetings for lawyers
• Prepare, process and issue monthly invoices, monitor and collect accounts receivables

KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED

• A minimum of five years of experience in a senior secretarial role
• A minimum of three years of experience providing secretarial support in a law firm/legal environment
• Experience working in a shared support environment
• Excellent verbal and communication skills, including excellent spelling, grammar and punctuation
• Professional attitude and approach, including the ability to work independently, exercising judgement and initiative
• Proficiency in the use of MS Office, particularly MS Word and Outlook, Client Management Systems (CMS) and Document Management Systems (DMS)

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