1 month ago Be among the first 25 applicants
We are seeking a dynamic Executive Assistant with a high level of professionalism, organizational skills, and desire to work in a fast-paced, performance-driven environment. This person will provide primary administrative support and coordination for the Chief Information Officer (CIO) and IT Executive Leadership team.
Position Overview: This is a 12+ month contract position, working remotely with occasional onsite presence required (1-2 days per month). The work schedule is Monday through Friday, 9:00 AM to 5:00 PM
Key Responsibilities:
- Provide proactive executive-level administrative support, anticipating needs before being asked
- Complete projects and special assignments by establishing objectives, determining priorities, and managing multiple stakeholders
- Conduct research, collect and analyze data to prepare executive reports and presentations
- Create and maintain complex charts, graphs, and data visualizations
- Coordinate executive meetings including agenda preparation, correspondence, presentations, and all follow-up activities
- Provide calendar management support for C-level executives
- Attend meetings to record decisions and action items, manage meeting materials
- Send friendly reminders for overdue action items and manage follow-ups
- Coordinate off-site executive meetings and events as necessary
- Manage office supply ordering and facility-related requests
- Handle confidential documents and correspondence with discretion
- Provide courteous and efficient support to all IT team members
Required Qualifications:
- Expert-level proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Visio)
- Advanced PowerPoint skills for executive-level presentations
- Strong Visio skills for creating process flows and organizational charts
- Excellent written and verbal communication skills
- Proven ability to work independently with minimal supervision
- Experience supporting C-level executives in a fast-paced environment
- Strong organizational and planning skills with attention to detail
- Ability to multitask and prioritize competing deadlines
- “Can do” attitude with demonstrated initiative and proactive approach
- Soft interpersonal skills suitable for executive team interaction
- General understanding of IT technology/processes
Ideal Candidate: We’re looking for someone who is confident, flexible, responsive, and eager to learn. The successful candidate will be mature, goal-driven, and highly adaptable to change. Must be self-motivated with exceptional communication skills and the ability to maintain a professional culture while building positive relationships across all levels of the organization.
Remote Work Requirements:
- Dedicated, distraction-free workspace
- Reliable high-speed internet connection
- Ability to maintain professional environment during virtual meetings
Seniority level
Seniority level
Mid-Senior level
Employment type
Employment type
Full-time
Job function
Job function
Administrative
Industries
Health and Human Services
Referrals increase your chances of interviewing at Marchon Partners by 2x
Executive Assistant – Private Equity – Boston, MA – 27111
Boston, MA $100,000 – $130,000 3 weeks ago
Executive Assistant to the Executive VP and Chief Financial Officer
Assistant Manager – Front Office Encore Boston Harbor
Marshfield, MA $50,000 – $65,000 1 month ago
Brentwood, NH $63,000 – $70,000 2 weeks ago
We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr…