Experienced Recruiter & Advisor – Nordic Coverage -Investment Banking | Corporate Finance | Private & Growth Equity
Executive Assistant to C-Suite
Office or Hybrid-work
Languages: English and (preferably) Finnish, Estonian, Latvian, Lithuanian, or Polish.
Our client is a leading European defense-technology manufacturer with over 600 employees worldwide, driving innovation and resilience across Europe and beyond. The company develops cutting-edge solutions that strengthen Ukraine’s & Europe’s defense capabilities and contribute to global security.
This is a mission-driven organization combining high technical standards with a powerful sense of purpose: supporting Europe’s independence through technology, innovation, and international collaboration.
The Role
We’re seeking an experienced Executive Assistant to the C‑Suite & Office Manager to support senior leadership and oversee day‑to‑day operations in the company’s London office.
You will be a key point of contact for executives, internal teams, and external partners, helping ensure smooth communication and efficient coordination across a fast‑growing, international environment.
This role is ideal for a proactive, highly organized professional who thrives in dynamic settings and who feels inspired by the company’s mission.
Key Responsibilities
- Provide high‑level executive support to the C‑Suite, including calendar management, travel coordination, and meeting preparation
- Act as the main administrative point for the London office, ensuring smooth daily operations
- Liaise with global teams and stakeholders across multiple countries and time zones
- Support internal communications, documentation, and special projects
- Maintain confidentiality and handle sensitive information with discretion
- Contribute to a positive, mission‑driven office culture
Requirements
- Proven experience as an Executive Assistant, Personal Assistant, or Office Manager in an international or fast‑paced environment
- Fluent in English, written and spoken. Ideally, in a combination with Finnish, Estonian, Latvian, Lithuanian, or Polish.
- Strong organizational and multitasking skills with a proactive mindset
- Excellent communication and interpersonal skills
- A genuine interest in Europe’s tech, innovation, and defense sectors is highly valued
What’s Offered
- The opportunity to be part of a purpose‑driven company making a tangible impact
- Competitive compensation package
- International exposure and collaboration with top‑tier professionals
- A dynamic, supportive, and values‑led culture
Seniority level
- Executive
Employment type
- Full‑time
Job function
- Business Development, Administrative, and Management
Industries
- Appliances, Electrical, and Electronics Manufacturing
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