Personal Assistant

An excellent opportunity has arisen for an organised, discreet, and proactive Personal Assistant to provide high-level support to a busy Chairman while also assisting with the management of a diverse property portfolio. This is a varied and rewarding role that combines executive-level PA duties with hands‑on property administration.

Key Responsibilities

Chairman’s Personal Assistant Duties

• Provide day‑to‑day support to the Chairman across both personal and business matters.
• Arrange complex travel itineraries, visas, and accommodation.
• Organise and manage both business and personal diaries, coordinating meetings and appointments.
• Maintain office systems, including data management and filing.
• Handle correspondence, emails, and calls, often drafting or responding on behalf of the Chairman.
• Coordinate and support the Chairman’s charitable and philanthropic activities.
• Prepare and organise meeting documents, ensuring the Chairman is fully briefed.
• Manage tasks and communications during the Chairman’s overseas absences (typically 3–4 months per year).
• Conduct research and assist with ad hoc projects as required.

Property Management Assistant Duties

• Support the Property Manager with the administration of a mixed commercial and residential property portfolio.
• Monitor rent payments, chase arrears, and maintain accurate financial records.
• Liaise with insurers and ensure all property insurances are current and compliant.
• Assist in the operation and upkeep of the property management software (Re‑Leased).
• Respond to tenant queries and complaints efficiently and professionally.
• Prepare service charge budgets and assist with related reporting.
• Liaise with maintenance teams and contractors, arranging repairs or inspections as necessary.
• Support statutory lease extensions and Right to Manage (RTM) requests.
• Undertake occasional site visits when required.

About You

• Proven experience in a Personal Assistant or Executive Assistant role, ideally supporting a senior executive or principal.
• Strong organisational and multitasking skills with meticulous attention to detail.
• Excellent written and verbal communication abilities.
• Discreet, professional, and able to handle confidential information with integrity.
• Previous experience within property management or administration is highly advantageous.
• Confident using Microsoft Office and property management systems (knowledge of Re‑Leased would be beneficial).
• Able to work independently, manage competing priorities, and show initiative.

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