Administration Assistant

Why choose us?

BRUSH Group provides the energy solutions that help power our built world. From power transformers to switchgear and engineering solutions, for generations, the BRUSH brand has stood for engineering excellence. We are committed to supporting the global effort for industrial decarbonisation and sustainable development and have set ambitious objectives to achieve our target of net zero greenhouse gas emissions by 2050.

What’s the role?

The site Administration Assistant will provide comprehensive administrative and operational support across accommodation, vehicle, and plant management while working closely with the Operations Manager, Workshop Manager, and wider site teams.

Working conditions

This role is offered on a 42.5 hour weekly contract Monday – Friday. Due to the nature of this role, an onsite presence will be required 5 days per week.

Key Responsibilities

Accommodation & Logistics

• Source and book accommodation and meeting rooms for managers and site teams.
• Arrange payments and issue check‑in information for self‑catering stays.
• Work collaboratively with the Operations Manager to meet scheduling and resource needs.

Vehicle Management

• Coordinate vehicle repairs, breakdown recovery, MOTs, and servicing.
• Organise hire vehicles and manage vehicle tax payments.
• Order company fuel cards as required.
• Maintain service logs and allocate vehicle costs to the correct jobs for accounts.

Plant Management

• Ensure plant inspections are scheduled and kept up to date.
• Maintain accurate logs of plant locations and usage.
• Allocate plant costs to the correct jobs and verify hire contracts against invoices.
• Produce hire reports for managers and site supervisors.

General Administration

• Track manager credit card spending and ensure all receipts are received.
• Conduct driving licence checks for company vehicle users.
• Manage deliveries, post distribution, and office supply orders.
• Produce the weekly resource planner in collaboration with the Operations Manager. Track absence and holiday approvals for manager sign‑off and inputting into HR system.
• Support tender submission paperwork with the Contracts Manager.
• Collect and log weekly timesheets for accounts processing.
• Update hire companies annually with current insurance certificates.
• Prepare and file work packs and support site teams with required documentation.
• Coordinate management meetings, issuing agendas, minutes, and action logs.
• Order fuel when required.

What We’re Looking For

• SVQ / NVQ Level 2 or 3 in Business Administration (or equivalent on‑the‑job experience) is desirable.
• Competent in Microsoft Office (Word, Excel, Outlook) and MS IT systems – essential.
• Strong organisational and time management skills with excellent attention to detail – essential.
• Familiarity with electronic document management systems would be advantageous.
• Excellent social and communication skills, with the ability to engage confidently and professionally with colleagues, clients, and other stakeholders – essential.
• The ability to work independently in a busy office environment and communicate effectively with multiple stakeholders – essential.
• A methodical approach to filing, record keeping, and data accuracy.
• Experience in a construction environment would be advantageous; however, this is not essential as full training and support will be provided.

What’s in it for you?

• Competitive salary
• Holiday allowance starting at 26 days per annum plus bank holidays (pro‑rata for part‑time roles)
• Flexible and Hybrid working options (role dependent)
• Life insurance – 4× annual salary
• Enhanced Company Pension scheme
• 24/7 free and confidential Employee Assistance Programme
• GP24 Service – Access to remote, private GP services 24/7, 365 days a year plus Second Medical Opinions.
• BRUSHRewards – Discover plenty of ways to get more active and make great savings on everyday essentials as well as gifts for loved ones, holidays and special treats for yourself.
• Family‑friendly policies including Enhanced Maternity/Paternity
• Bike2work scheme
• Long Service Awards
• Developing our people is important to us – we support and encourage development by offering ongoing professional development and training.

Seniority level

• Not Applicable

Employment type

• Full‑time

Job function

• Administrative

Industries

• Construction

Location

• Grantown‑On‑Spey, Scotland, United Kingdom

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