EXECUTIVE ASSISTANT AND BUSINESS ADMINISTRATOR – NEWCASTLE ON TYNE – FULLY ONSITE – UP TO £50k
Robert Half are thrilled to be recruiting for a full-time, permanent Executive Assistant and Business Administrator for a client in Newcastle on Tyne. This role sits within the Business Administration team, who play a vital role in delivering service excellence across the organisation, providing essential support to multiple departments, the team manages meeting schedules, coordinates travel, oversees accounts, and delivers a variety of ad hoc projects. Their focus is on creating a supportive and efficient environment that enables colleagues to achieve their goals and drive the success of the business.
Things to be know:
- Job Title: Executive Assistant and Business Administrator
- Salary: £35k – £50k, depending on experience
- Location: Newcastle on Tyne
- Working pattern: Full-time hours – Monday – Friday, 8am – 6pm, 5 days onsite
- Free onsite parking
Responsibilities:
- Manage diaries and stay on top of stakeholders’ meeting schedules.
- Schedule meetings, handle logistics, and assist with meeting preparation.
- Prepare and format presentation materials.
- Screen and manage calls, coordinate conference calls, and handle correspondence with external contacts.
- Build strong working relationships across all departments, maintaining a professional and approachable manner at all times.
- Arrange business travel, including booking transport, accommodation, and preparing detailed itineraries.
- Support the planning, logistics, and delivery of firmwide events.
- Undertake ad hoc projects, research, administration, and record-keeping.
- Collaborate closely with the wider Business Administration and Executive Assistant teams to provide seamless support across the firm.
Requirements:
- You’ll have a minimum 2:1 Bachelor’s degree (or international equivalent), supported by strong A-level results.
- Bring at least 2 years’ experience in a similar administrative or support role.
- Highly proficient in Microsoft PowerPoint, Excel, Outlook, and Word, with excellent overall IT skills.
- Experienced in handling confidential information with professionalism, tact, and discretion.
- An exceptional communicator, both verbally and in writing.
- Proactive and solutions-focused, with the ability to keep projects moving and meet deadlines.
- Meticulous attention to detail and strong organisational skills.
- Comfortable managing multiple priorities and anticipating needs in a fast-paced environment.
- A strong team player with a positive attitude, energy, and a solid work ethic.
- Collaborative by nature, working effectively with colleagues across the wider Business Administration team.
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