Job Purpose
The Office Administrator will provide efficient and reliable administrative support to the business, ensuring smooth day-to-day office operations and supporting project, site, and management teams within a construction environment.
Key Responsibilities
General Office Administration
- Provide day-to-day administrative support to management and site teams
- Answer and direct telephone calls and manage general email inboxes
- Maintain organised filing systems (electronic and paper‑based)
- Manage post, couriers, stationery, and office supplies
Construction & Project Support
- Maintain project documentation, including contracts, drawings, and correspondence
- Support site teams with document control and administration
- Assist with purchase orders, delivery notes, and invoice processing
- Liaise with suppliers, subcontractors, and clients as required
Finance & Commercial Support (as applicable)
- Assist with timesheets, expenses, and payroll information
- Log and track invoices for approval
- Support basic cost tracking and reporting
- Maintain records for plant, equipment, and hire agreements
Health & Safety & Compliance Support
- Assist with maintaining health & safety records, inductions, and training logs
- Support administration of site inductions and subcontractor documentation
- File and manage RAMS and insurance documentation
- Ensure compliance documentation is up-to-date and easily accessible
Skills & Competencies
Essential
- Strong organisational and administrative skills
- Excellent attention to detail and accuracy
- Proficient in Microsoft Office (Word, Excel, Outlook)
- Good written and verbal communication skills
- Ability to manage multiple tasks and work to deadlines
Desirable
- Previous experience in a construction or engineering environment
- Experience with document control or project administration
If you’re interested in this role, click ‘apply now’ to forward an up-to-date copy of your CV, or call us now.If this job isn’t quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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