Administrative Business Partner – Maternity / Fixed‑Term Cover
Location: London
Remuneration: £34.62 Per Hour
Work Pattern: Hybrid (Tuesday–Thursday in office, Monday & Friday remote)
Contract Duration: 4th May 2026 – 30th April 2027
Working Hours: Full time, standard business hours
Overview
An established global organisation is seeking an experienced Administrative Business Partner to provide high‑quality administrative and operational support to senior stakeholders and teams within a fast‑paced business environment.
This role requires a proactive, highly organised individual who can manage complex scheduling, travel, events, and site coordination with minimal guidance. The Administrative Business Partner will act as a trusted partner to supported leaders, demonstrating excellent judgement, discretion, and a strong understanding of business priorities.
Role Summary
As an Administrative Business Partner, you will independently manage a wide range of administrative responsibilities including calendar management, travel coordination, expense processing, event planning, and facilities support. You will work closely with cross‑functional partners, contribute to site and community initiatives, and help drive a positive and effective working environment.
This role also includes involvement in medium‑to‑large‑scale projects and events, requiring strong organisational skills, confidence working with senior stakeholders, and the ability to anticipate needs and resolve issues proactively.
Key Responsibilities
Administrative & Executive Support
- Proactively manage complex calendars, including scheduling, conflict resolution, time‑zone coordination, and optimising schedules to support short‑ and long‑term planning.
- Coordinate domestic and international travel arrangements, including flights, accommodation, logistics, and pre‑travel preparation such as documentation and technology support.
- Process expense reports, invoices, and purchase orders, and support budget management activities with minimal guidance.
- Prepare meetings by coordinating rooms, equipment, attendee lists, and producing or compiling agendas and materials; assist with note‑taking as required.
Event & Program Management
- Plan, organise, and deliver internal and external events such as team off‑sites, site‑wide events, business meetings, and leadership sessions.
- Manage event logistics including venues, vendors, budgets, travel, equipment, and on‑site coordination.
- Act as a key point of contact during events and ensure compliance with internal policies and procedures.
- Deliver medium‑to‑large‑scale programs or projects from planning through execution, proactively identifying and mitigating risks.
Site & Facilities Support
- Assess and support office space and accommodation needs.
- Liaise with workplace services and internal partners to coordinate space planning, office moves, and site effectiveness initiatives.
- Contribute to site culture, community engagement, and internal communication efforts.
Stakeholder & Relationship Management
- Build strong relationships with internal and external stakeholders, acting as a trusted point of contact.
- Demonstrate excellent judgement, confidentiality, and discretion at all times.
- Provide support and guidance to the wider Administrative Business Partner community and contribute to continuous improvement initiatives.
Required Skills & Experience
- Proven experience in an Administrative Business Partner, Executive Assistant, or senior administrative role within a complex organisation.
- Strong calendar management, travel coordination, expense management, and event planning experience.
- Excellent organisational skills with the ability to manage multiple priorities independently.
- Strong communication and relationship‑building skills.
- High levels of discretion and confidentiality.
- Experience supporting senior leaders and working across cross‑functional teams.
- Confident delivering projects and events with minimal supervision.
Core Competencies
- Calendar and schedule management
- Travel management
- Event and program delivery
- Expense and budget management
- Meeting management
- Confidentiality and judgement
- Relationship building and stakeholder management
- Writing and communication
- Resource planning and site coordination
Adecco is a disability‑confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.
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