Executive Assistant to Senior Leadership Team

About The Role

The following information aims to provide potential candidates with a better understanding of the requirements for this role.

We are seeking a highly organised, intuitive Executive Assistant (EA) to provide confidential and administrative support to the Senior Leadership Team (SLT) consisting of Chief Commercial Officer, Chief Financial Officer, Chief Operations Officer, and Chief Technical Officer.

Key Responsibilities

• Provide diary management across multiple time zones
• Manage the Executives’ inbox: draft clear, thoughtful responses on behalf of the applicable SLT member
• Arranges travel: booking flights, rail, cars, hotel accommodation, or reservations for visitors/customers, and obtains visas where applicable
• Schedule applicable training for the SLT or their teams
• Plan and time‑keep: safeguard corporate suites’ time, driving momentum across their priorities
• Own the process of tracking and driving completion of meeting actions in a timely manner
• Assist the CFO with utility renewals and finding alternative vendors
• Support the SLT with projects: maintain project pipeline and dashboard
• Support board meetings: prepare and upload board documentation
• Prepare and collate meeting materials in advance of scheduled meetings, including agenda preparation and minute taking; follow up with team members and colleagues as necessary
• Build strong and efficient working relationships across the company and with external contacts
• Support the prioritisation of general workload, ensuring that all senior leaders are supported efficiently
• Work closely with the SLT’s relevant departments
• Manage expense reporting
• May require occasional travel

Ideal Candidate

• 3+ years of relevant professional experience supporting multiple executives
• Highly professional, solution‑focused, with a high level of discretion
• Proficient in Microsoft Office
• Self‑motivated, anticipating the SLT’s needs
• Strong work ethic and genuine interest in day‑to‑day operations
• Exceptional attention to detail in written communication, with proven ability to draft, proofread and edit professional correspondence accurately

Benefits

• Competitive salary
• Health and wellbeing programme
• Free onsite parking
• Pension after passing probation period
• Holiday: 20 days plus bank holidays

Hydrachem is an equal opportunities employer. xwzovoh All data obtained will be handled in accordance with GDPR requirements.

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