Administrator

Role Overview

We are looking for a Part-Time Facilities Administrator to support the day-to-day operations of a busy facilities and workplace management team within a professional environment. This position plays an important role in maintaining efficient building services and ensuring administrative processes run smoothly.

Location – Hemel Hampstead

Hours – 32 hours per week based on London living wage.

Candidates should have prior experience in an administrative role, ideally within facilities, property, or a related environment.

Key Responsibilities

• Provide day-to-day administrative support to the Facilities or Workplace Manager
• Coordinate and monitor maintenance requests, including raising and tracking work orders
• Accurately log service requests, issues, and reactive maintenance tasks
• Maintain and update internal systems, reports, spreadsheets, and records
• Organise and manage document control, both digital and physical filing systems
• Assist with contractor coordination, including documentation and site records
• Support the tracking of planned preventative maintenance and compliance activities
• Respond to general enquiries from internal stakeholders, escalating where required
• Assist with health & safety documentation and compliance administration

Skills & Experience

• Previous experience in an administrative or office-based role (essential)
• Exposure to facilities management, property, or building services (preferred)
• Proficient in Microsoft Office, including Word, Excel, and Outlook
• Strong organisational skills with high attention to detail
• Clear written and verbal communication skills
• Experience with data entry, scheduling, and record-keeping
• Ability to follow processes and work independently when required

Personal Attributes

• Dependable, punctual, and professional in approach
• Positive attitude with a flexible and proactive mindset
• Able to prioritise workload and manage multiple tasks effectively
• Trustworthy, with the ability to handle sensitive information confidentially

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