Executive Assistant to Chief Executive and Finance Director

We ae looking for a highly professional, proactive, and efficient Executive Assistant (EA) to provide expert support to our Chief Executive and Finance Director in this diverse and wide-ranging role. The opportunity requires the ability to work independently with exceptional levels of communication and professionalism to manage complex and evolving priorities. The experienced EA will act as a trusted partner to ensure there is successful delivery of executive level tasks and contribute to the overall efficiency of the senior leadership team, aligning to our Vision 20230 business plan. The role will suit someone who is a natural relationship‑builder with outstanding attention to detail and the ability to anticipate needs before they arise.

Based at our HQ in London, with a minimum of four days in the office, you will be in the heart of the West End, with easy connections to local transport links. We offer a highly competitive salary package, with flexible benefits to suit your personal circumstances.

• Calendar & Diary Management:
  • Anticipate the needs of the CEO and FD, by proactively preparing meeting summaries, briefs and information ahead of schedule
  • Maintain comprehensive calendars including internal meetings, external engagements, travel, and personal commitments.
  • Prepare detailed travel packs with agendas and supporting documentation.
• Inbox Management & Email Triage:
  • Implement a structured inbox system to prioritise urgent communications and delegate routine queries, responding on their behalf as required
  • Summarise key communications and flag urgent issues for immediate attention
• Leadership Coordination
  • Act as a trusted liaison between the CEO & FD and internal stakeholders, anticipating needs and resolving issues proactively.
  • Influence and engage with senior leadership to maintain output delivery
  • Be the senior administrative support, coordinating Management Board, Operations Board, Performance Committee and Risk Management Group meetings including scheduling, agenda preparation and circulation of information ahead of time
  • Record minutes, ensuring actions are agreed and circulated post meetings
  • Support with change management, being adaptable to the needs of the business
• Project management
  • Ensure strategic project priorities and deadlines are met as part of the Vision 2030 business plan without needing direction
  • Track agreed actions, deadlines, and deliverables across teams—chasing progress independently where required.
• Correspondence & Document Preparation:
  • Draft, proofread, and prepare high-quality presentations, reports, and briefings.

What will it take to be successful?

The ideal candidate will have significant experience of supporting C-Suite individuals with a high level of professionalism. You will ideally have worked within a partnership, property, or professional services firm, demonstrating a robust understanding of executive responsibilities and support. You will be proactive, efficient and effective in your delivery, enabling you to be a step ahead, eliminating issues before they escalate. You will be an expert communicator, being able to influence senior stakeholders and adapt to changing environments. Finally, flexibility will be key in order to meet the requirements of leadership meetings and an ever-changing schedule. Travel across our UK offices will also be required in this role.

We offer a highly competitive rewards package including group pension, flexible benefits, referral schemes and generous annual leave.

As an equal opportunity employer, we are dedicated to driving diversity and inclusion in the workplace. Learning and development is important to us; we encourage everyone to continue developing to optimise their performance and fulfil their potential. We have an agile flexible working policy; many of our team work flexibly, we would be happy to talk to you about how this could work for you. We enjoy what we do, and we do it well, which is why 80% of our business comes from repeat clients.

About us:

Since 1855, Carter Jonas has grown to be one of the largest and most respected property consultancies in the UK with a network of 34 offices across England and Wales, employing more than 1,000 partners and employees.

Our tailored service and Simply Better Advice have enabled us to forge lasting, intelligent and trusting partnerships with our clients. These long-standing relationships are our most important and most closely protected asset. From private landowners to local authorities, pension funds to farmers – our universe of client experience is among the most varied in UK property.

We employ the very best people. We are a place where people want to work, and our culture is both collaborative and business minded. We have experts in every field who deliver long term advice that enhances our clients’ future prosperity.

Ahead of the curve, we are pioneering in the use of technology within the property industry, making Carter Jonas a hugely exciting place to work.

Our values:

• Approachable – We treat every relationship with respect, integrity, and warmth
• Effective – We do what we say we will, we do it well and we are accountable
• Ambitious – We are ambitious for our clients and for our firm

We look to recruit individuals who represent our core values, but who can also demonstrate the six Carter Jonas competencies that are the foundation of our career pathways. These competencies will aide their personal development in the business, and comprise of:

• Communication - Ensures effective, clear, and relevant communications in support of business objectives
• People - Demonstrates leadership in conduct and effectively manages and develops people to optimise performance through others
• Business Development & Client Care - Ensures effective communication to facilitate excellent client care and collaboration and pursuing opportunities for increased business and profit mindful of the Firm’s heritage and values
• Use of Technology - Modern, Agile, Digital Employee
• Teamwork - Recognises the importance of working with others, to collaborate and co-operate to achieve business
• Personal Effectiveness & Productivity- Engage, promote, and adhere to compliance requirements including all internal processes and procedures which manage risk and enhance productivity.

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