Job Title: Company Secretary
Department: Head Office Administration
Location: Head Office
Reports To: Managing Director / Company Director
Employment Status: Full-time
Purpose of the Role
The Company Secretary is responsible for providing administrative, corporate governance, and organisational support to the directors of the company. The role ensures that the company maintains accurate corporate records, fulfils statutory filing obligations, and operates efficiently from the head office.
This position focuses exclusively on head office administration and corporate matters and does not involve operational or regulatory compliance responsibilities relating to care service delivery.
Key Duties and Responsibilities: Corporate Governance and Statutory Filings
- Maintain and update statutory company registers and corporate records.
- Prepare and submit statutory filings and required documentation to Companies House.
- Monitor and manage deadlines for annual confirmation statements, director updates, and other statutory requirements.
- Maintain accurate records of company directors, shareholders, and corporate documentation.
Board and Management Support
- Arrange and coordinate board meetings and senior management meetings.
- Prepare meeting agendas and circulate meeting papers where required.
- Attend meetings when required and record accurate minutes.
- Maintain records of board decisions and resolutions.
Company Documentation and Records
- Maintain organised and secure electronic and physical filing systems.
- Prepare and manage corporate documents, reports, and internal communications.
- Ensure that all corporate records are stored and maintained in accordance with company policy.
Administrative Support to Directors
- Provide administrative and organisational support to company directors.
- Assist with the preparation of business documents, reports, and correspondence.
- Coordinate communication between directors and external professional advisors, including accountants and legal representatives.
Confidentiality and Information Management
- Handle sensitive and confidential company information responsibly.
- Ensure company documentation and records are securely maintained.
- Support compliance with internal company policies relating to information management.
Authority and Accountability
The Company Secretary is responsible for ensuring the accuracy of company records and timely submission of statutory filings. The role reports directly to the Managing Director or Company Director and must operate with a high level of professionalism, discretion, and organisational ability.
Person Specification
Essential Skills and Experience
- Strong administrative and organisational skills.
- Excellent written and verbal communication.
- High level of accuracy and attention to detail.
- Ability to manage confidential information professionally.
- Proficiency in Microsoft Office applications (Word, Excel, Outlook).
Desirable Skills and Experience
- Previous experience in a company secretarial or corporate administrative role.
- Knowledge of UK company administration and statutory filing requirements.
General Terms
- The employee must comply with all company policies and procedures.
- The duties outlined in this job description are not exhaustive and may be amended or supplemented by the employer where necessary to meet business needs.
- The employee may be required to undertake other reasonable duties consistent with the role.
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