Office Manager & Personal Assistant to COO - Dynamic, High-Growth Wealth Management
Calling all experienced Office Managers! An exceptional opportunity has arisen to join a highly regarded boutique wealth management firm in the heart of Central London as Office Manager & Personal Assistant to COO.
This is a senior, high-impact role at the centre of the business. You will be working closely with senior leadership while shaping a best-in-class office environment. It will suit an experienced, polished, proactive and detail-driven Office Manager/PA who takes pride in delivering excellence and thrives in a fast-paced, professional setting.
The role:
- You will take ownership of the smooth day-to-day running of the office, ensuring a seamless and professional experience for both colleagues and clients, while providing dedicated support at senior leadership level.
- Overseeing daily office operations, ensuring a highly organised, efficient and client-ready environment
- Line managing and supporting the Receptionist, maintaining exceptional front-of-house standards
- Managing suppliers, office facilities, and key external relationships
- Acting as the main point of contact for building management, coordinating access, requests and compliance matters
- Driving continuous improvement of administrative processes, policies, and operational standards
- Taking ownership of office Health & Safety, ensuring all procedures are up to date and compliant
- Managing office budgets, tracking expenditure, and supporting expense and invoice processes
- Maintaining secure, accurate and compliant filing systems
- Supporting the delivery of internal and external events, as well as team initiatives and social activities
- Providing high-level diary management and administrative support to senior leadership (COO level)
- Coordinating key meetings, including agenda preparation, stakeholder management, and minute taking
- Organising regular review meetings with external partners and stakeholders
- Supporting team administration, including oversight of holiday and absence tracking
About you:
- Experience managing a serviced building
- Confident, experienced, gravitas, able to manage up
- Highly organised with exceptional attention to detail and a commitment to quality
- A confident self-starter who takes ownership and uses initiative
- Professional, discreet and comfortable working closely with senior stakeholders
- An excellent communicator with strong interpersonal skills
- Proactive, resourceful and solutions-oriented
- Able to manage multiple priorities and remain calm under pressure
- A strong team player with a collaborative approach
- Proficient in Microsoft Office (Excel, Word, PowerPoint)
This role is fully office-based (5 days per week) and offers an excellent opportunity for someone looking to step into a broad, influential position within a high-quality professional environment.
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