Assistant – Shared Services (Accounts Payable/Receivable) – Basildon – (Hybrid role: 3 days office, 2 days home per week)
About the Company
Pharmanovia is a dynamic, fast‑growing international pharmaceutical company with a portfolio of over 20 brands across more than 160 markets. Our mission is to improve patient health globally by revitalising niche, trusted medicines. Since our founding in 2013, we have grown consistently year on year, supported by a diverse global team of over 300 employees across 29 nationalities. We operate across Europe, the Middle East, Asia and beyond, focusing on our core therapeutic areas: Cardiovascular, Oncology, Endocrinology and Neurology. We are an agile and innovative speciality pharma organisation, partnering with leading pharmaceutical companies to maximise the lifecycle value of established medicines.
About the Role
We are seeking an experienced Assistant – Shared Services to support Accounts Payable and Receivable operations. This role is critical in ensuring accurate financial processing, strong controls, and efficient management of invoices, payments and reconciliations. You will work in a fast‑paced, collaborative environment, supporting finance operations while contributing to process improvements and transformation initiatives.
Responsibilities
- Manage end‑to‑end invoice processing (sales and purchase), including validation, coding, approvals and accurate system entry.
- Handle accounts payable and receivable inbox, ensuring timely processing and issue resolution.
- Perform supplier and customer account reconciliations, proactively identifying and resolving discrepancies.
- Manage invoice remediation, working with internal stakeholders, vendors and customers to resolve issues quickly.
- Process payments and receipts, ensuring compliance with payment terms and regulatory requirements.
- Accurately apply customer payments and maintain up‑to‑date transaction records.
- Review and process employee expenses (SAP Concur) in line with the company T&E policy.
- Collaborate cross‑functionally with Finance, Procurement, Supply Chain, Commercial and Operations teams.
- Support process improvements and finance transformation projects.
- Maintain high standards of accuracy, compliance and documentation across all activities.
Qualifications
- 2–5 years’ experience in Accounts Payable / Receivable operations within a multinational or large organisation.
- Strong experience in invoice processing, reconciliations and payment cycles.
- Proficiency in SAP (preferred), VIM and MS Office, particularly advanced Excel.
- Strong analytical and problem‑solving skills with close attention to detail.
- Experience working independently and taking ownership of ledgers.
- Excellent communication and stakeholder collaboration skills.
- Experience reviewing and processing expenses (e.g. SAP Concur).
- Exposure to finance transformation or process improvement projects (desirable).
Required Skills
- Highly organised with the ability to manage multiple priorities.
- Proactive and solutions‑focused approach.
- Strong attention to detail and accuracy.
- Ability to work both independently and as part of a team.
- Adaptable and comfortable working in a fast‑paced environment.
Pay range and compensation package
We offer a competitive salary plus a bonus and rewards package, including holidays, employee recognition awards, social events, a pension scheme, and hybrid working.
Equal Opportunity Statement
Pharmanovia is an equal‑opportunity employer. Pharmanovia does not unlawfully discriminate against employees or applicants for employment based on an individual’s race, colour, religion, creed, sex, sexual orientation, gender identity or expression, national origin, genetic information, age, disability, marital status or any other status protected by applicable law. This policy applies to all terms, conditions, and privileges of employment, including recruitment, hiring, placement, compensation, promotion, discipline, and termination. Pharmanovia will make reasonable accommodation for qualified individuals with known disabilities, in accordance with applicable law.
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