Senior Billing Coordinator
London | US Law Firm | Hybrid (4:1)
My client is seeking an experienced Senior Billing Coordinator to join their Billing & Collections team in London. This role is ideal for someone who enjoys partner-facing work, takes ownership of billing processes, and is confident managing complex narratives, WIP, and client requirements.
Key Responsibilities
- Proactively monitor unbilled WIP for assigned partners and identify billing opportunities
- Prepare draft bills and narrative summaries for partner review
- Review time entries, investigate discrepancies and ensure narratives meet client expectations
- Finalise, submit and track invoices, acting as the liaison between partners, clients and billing support teams
- Ensure all billing complies with VAT rules, Solicitors' Accounts Rules and AML requirements
- Confirm correct rates, discounts and client guidelines are applied to every bill
- Upload invoices to client e‑billing platforms and resolve any submission issues
- Schedule regular WIP and AR review meetings with partners and follow up on agreed actions
- Maintain accurate records of time transfers, write‑offs and client/matter arrangements
- Provide WIP and AR updates for audits and internal reporting
Skills & Experience
- Law firm billing experience is essential
- Strong written and verbal communication skills
- Excellent attention to detail and analytical ability
- Confident working with partners and senior stakeholders
- Proficiency with billing systems (Elite 3E/Aderant preferred) and MS Office, especially Excel
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