Research Administrator

Job Overview

If you have an interest in helping shape the future of healthcare within the NHS, a fantastic opportunity has arisen within the Tees Valley Research Alliance (TVRA), a shared R&D service for North Tees & Hartlepool NHS Foundation Trust and South Tees Hospitals NHS Foundation Trust. The post is formally hosted by North Tees & Hartlepool NHS Foundation Trust but the post holder will support both trusts in the TVRA and could be based at either of these locations.

Responsibilities

• Administer and deliver systems to support the approvals process for research studies in line with the UK Policy Framework and HRA processes.
• Be the first point of contact for researchers, answer queries promptly and efficiently.
• Maintain a log of research studies, document ideal start date deadlines, and process modifications.
• Establish clear communication pathways to facilitate R&D processes and promote the work of R&D.
• Day‑to‑day management of the research studies log using the Cognito database.
• Manage the TVRA email inbox.
• Input and manage all research studies onto the LPMS database.
• Provide daily support to the TVRA Research Facilitators as part of the study set up process.
• Hold administrator level user access to the LPMS database and conduct regular audits of user access levels.
• Provide training sessions for all staff using the LPMS database.
• Manage the site shared drive and HUB for all research studies (including document version control).
• Record and monitor upcoming deadlines for projects.
• Process all study amendments following HRA guidelines and deadlines.
• Issue Letters of Access for both NHS and non‑NHS employees including person verification.
• Administer all research study contracts (2 sites) from review to completion, including contract amendments.
• Regularly review the LPMS database to ensure all members of research study teams are GCP compliant, logging their certification and escalating outstanding training.
• Forward information to other R&D teams within the TVRA and ensure communication with non‑R&D stakeholders.
• Work with the Research Governance Manager and colleagues to establish and maintain effective systems of recording and storing research project data on the LPMS database.
• Maintain and update the R&D databases, making suggestions for improvement and submit timely reports.
• Maintain an efficient electronic filing system of research applications.
• Work with the Deputy Research Governance Manager to ensure timely delivery of administrative processes and accurate reporting to funding bodies and regulators.

Essential Qualifications

Essential qualifications are outlined in the Person Specification.

Other Requirements

Successful candidates will undergo Disclosure and Barring Checks (DBS) clearance.

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