Contract Administrator (Part-Time - 25 hrs)
Location: Westbury (office based)
Hourly Rate / Salary: £#removed# per hour DOE (£17,000+ per annum pro rated)
Contract Type: Permanent, Part Time
Working hours: Weekdays, Mondays essential - 25 hrs p/w in total. Ideally 5 hours a day but can be flexible as long as 25 hours are met throughout the week.
About the role
We're currently seeking a proactive and detail-oriented Contract Administrator to join our team in Westbury. In this impactful role, you'll provide essential administration support to our busy contract team. If you're looking for a dynamic and fast-paced environment where you can make a real difference, this is the role for you!
Key Responsibilities
- Completing all administrative tasks for the office on a part-time basis; managing own workload, deadlines & supporting the Contract Team.
- Managing communication and enquiries via phone and email, ensuring smooth & professional translations between clients, subcontractors & internal teams.
- Serving as the first point of contact and welcome between the company and its customers, vendors, and visitors.
- Scheduling meetings and appointments; taking clear & thorough meeting minutes when required. Also scheduling through SMS system.
- Supporting Contract Managers and department heads.
- Assisting in scheduling and coordination of operatives and subcontractors, ensuring job progress is monitored and reported.
- Processing paperwork as required - Invoices, Quotes, Employee Forms etc. to maintain accurate records, orders and site reports.
- Keeping stock of office supplies and placing orders when necessary.
Requirements
- Proven experience in a similar administrative role - open to any industry but high preference on grounds maintenance/landscaping.
- Ability to confidently liaise with suppliers, subcontractors and stakeholders and manage contract documents.
- Proficiency in Microsoft Office (Word, basic Excel, PowerPoint, Outlook).
- Excellent organisational skills and a keen eye for detail.
Why join us?
As the UK's leading grounds maintenance and landscape creation provider, no two projects are ever the same - and neither are our people. That's why we’re committed to nurturing a diverse and inclusive culture where everyone can thrive.
What we offer
- We offer career advancement and development opportunities through our bespoke apprenticeship programmes, our extensive in‑house training academy, and coaching and mentorship.
- Join a diverse and inclusive workplace where you can collaborate with passionate and talented individuals.
- Contribute to projects that make a real difference in the community and environment.
- We recognise and reward your hard work with our wide‑ranging benefits package designed to prioritise your wellbeing, support life choices, and help in both good and challenging times.
Benefits
- 21 days holiday prorated plus bank holidays.
- Enhanced maternity and shared parental leave.
- Support for personal and professional challenges.
- Discounts on retail, holidays, gym memberships, and more.
- Resources to manage your finances.
- Secure your future.
- Colleague of the month and annual awards.
- Two days per year to support a cause of your choice.
- Comprehensive resources and support.
About idverde
We are Europe's largest provider of grounds maintenance services and landscape creation, in the UK alone we're a community of over 3,000 passionate colleagues shaping the future of the green industry.
At idverde, we understand what it means to grow. Our history dates back to 1919, and today, with a turnover of £250 million, we’re more than just a company - we’re a force for positive change. We offer a range of services to create, maintain, and manage landscapes across the UK.
Grow with us, and together we'll create a greener future for all!
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