Join to apply for the Administrator Support (Information) role at North Staffordshire Combined Healthcare NHS Trust.
Fixed term until 31 March 2027. Full time 37.5 hours per week. Band 2, £24,465 per annum.
About the role
You will provide efficient and proactive support to the Trust’s Estates team by delivering quality, timely, cost‑effective and customer‑focused outcomes. The post holder is responsible for ensuring that information is organised and stored digitally for easy access and sharing within the Estates and Capital Projects team, in line with the Trust’s Data Protection and Information Management policies.
Key responsibilities
- Organise and develop a shared electronic filing/information facility using SharePoint (or a similar system).
- Work proactively to identify information for the shared system (e.g. policies, procedures, contracts, maintenance programmes, project plans, reports, leases, estates and building plans, KPIs, customer feedback).
- Ensure all information is stored and shared in accordance with Data Protection and Information Management Trust and legal requirements.
- Respond proactively to information requests from team members and other Trust Departments.
- Implement version control mechanisms to ensure the use of current versions of key documents.
- Prepare routine reports and correspondence using Microsoft Office suite, MiCad and other specialist systems.
- Communicate, prioritise and, where necessary, escalated routine Estates information verbally and electronically.
- Obtain feedback on Micad effectiveness and raise improvement issues.
- Keep accurate electronic and paper records.
- Provide routine administrative support to all team members.
- Take proactive part in Business Support and wider Estates team meetings.
- Undertake any other reasonable duties as requested.
- Support the departmental digitisation programme.
Systems and Equipment
- Use of information systems including MiCad and Microsoft Office suite.
- Use PC to access e‑mail, calendar/room bookings and databases.
- Contribute to continuous improvement of systems.
Judgements
- Prioritise own workload according to multiple deadlines.
- Make judgements consistently within the context of the CARE values and the Trust’s commitment to excellence.
Communication
- Provide, receive and record information.
- Use effective communication channels to ensure timely dissemination.
- Communicate with other members of the Estates team.
- Adapt communication style to audience.
- Work collaboratively and flexibly with other Administrators.
Challenges
- Assist with adapting and developing services to meet changing organisational needs.
- Maintain concentration and mental effort amid regular interruptions.
Benefits and Workplace Culture
The Trust values well‑being, offering flexible working and wellness opportunities. We support the Greener NHS ambition for net‑zero by 2045.
Equality, Diversity & Inclusion
We encourage applications from all under‑represented groups, including women, people with disabilities, people from global majority backgrounds and the LGBTQ+ community.
Employment details
Seniority level: Entry levelEmployment type: ContractJob function: Information TechnologyIndustries: Administrative and Support Services
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