Accounts Administration Officer

Responsibilities

• Process high volume of invoices and payment requests accurately and efficiently, in line with agreed performance standards.
• Ensure transactions comply with internal financial controls, authorised procedures, and audit requirements.
• Identify and resolve invoice discrepancies, working constructively with suppliers and internal budget holders.
• Maintain clear audit trails and accurate system records.
• Contribute to continuous improvement within Accounts Payable processes.

Control Team Responsibilities

• Accurately raise and cancel Accounts Receivable (AR) invoices within strict SLAs.
• Manage supplier setup and amendments in the Accounts Payable (AP) system.
• Handle AR and AP queries with professionalism and clarity.
• Process multiple daily payment runs.
• Follow strict financial controls and procedures as set by internal audit and compliance standards.
• Reconcile and monitor Imprest accounts, in line with internal policies and controls.
• Administer the council’s purchase card scheme, including card setup, amendments and supporting reconciliations to ensure policy compliance.

Requirements

• This post is considered by KCC to be a customer-facing position. The Council therefore has a statutory duty under Part 7 of the Immigration Act (2016) to ensure that post holders have a command of spoken English/Welsh sufficient for the effective performance of the job requirements.
• Proven experience in high-volume data entry within a finance environment.
• Strong working knowledge of financial systems (e.g., Oracle, SAP, or similar).
• Exceptional accuracy, speed, and attention to detail.
• Ability to work independently while contributing to a collaborative team.
• Excellent communication skills for dealing with suppliers and internal stakeholders.
• Strong time management and organisational skills under pressure.

Inclusive Workplace

KCC is committed to building a workforce which reflects the diversity of the county’s working residents, encouraging applications from people of all ages, abilities, genders, sexual orientations, ethnic backgrounds, faiths and those with caring responsibilities, and aspires to create an inclusive workplace where everyone can be themselves at work.

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