Assistant Building Manager – Walbrook Building, London, UK

London, England, United Kingdom

Assistant Building Manager – Walbrook Building, London

Role Purpose

To support the Building Manager with the day-to-day management and operational activities in line with all health and safety, environmental and company procedures, related general legislation and client/tenant requirements. This includes ensuring adherence to budgetary costs and customer service standards and management of onsite personnel.

Key Responsibilities

• Ensure the fabric of the building both externally and internally is maintained and serviced to a high standard in accordance with the management contract and agreed budgets, achieving all key performance indicators set by the client and the company.
• Assist with drafting, controlling and reporting the service charge budget and expenditure for the site(s) in conjunction with Building Manager, Senior Facilities Manager, and surveyor as applicable.
• Carry out regular inspection audits of the site(s) and organise remedial action when required.
• Work with Building Manager, key stakeholders and external clients to ensure a maintenance and repair programme is in place.
• Participate in regular tenant meetings with Building Manager and property/asset management colleagues, ensuring all issues are dealt with promptly in accordance with service criteria.
• Ensure health and safety audits are carried out according to the planned programme and that all follow‑up actions are completed within the timetable, monitoring and updating Meridian (H&S Management tool) as required.
• Conduct fire and other evacuations on a regular basis as per health and safety requirements, updating emergency plans and site maps.
• Liaise with local authorities as appropriate.
• Manage major work programmes with Building Manager and specialist consultants on-site, acting as liaison point for all parties involved.
• Assist Building Manager in producing management reports in line with business needs.
• Assist Building Manager with compiling external contracts in conjunction with Procurement Department, ensuring procurement needs comply with company policy.
• Oversee and review contractor work to ensure required standards are achieved and maintained per contractual agreements.
• Perform any other duties as per business needs.

Person Specification / Requirements

• Good standard of education.
• Previous experience in a facilities environment in a supervisory or management role.
• Knowledge of the technical aspects of premises management.
• Excellent customer service, interpersonal and communication skills.
• A good awareness of Health and Safety legislation and environmental protection requirements, ideally IOSH qualified.
• IT literate with experience of industry-specific IT applications.
• Ability to work on own initiative and within a pressurised environment, with excellent organisational and planning skills.

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