Purchasing Administrator
Up to £27,000 per annum
Southam, Warwickshire
Monday to Thursday 08:30 to 17:00 and Friday 08:30 to 16:00 - 36.5 hours per week
Permanent
Our global manufacturing client based in Southam, Warwickshire are currently recruiting for a permanent Purchasing / Procurement Administrator to join their growing team.
The Role
Reporting to the Purchasing Manager, you will be responsible for providing accurate and efficient administration support for purchasing, production and stores departments.
Benefits
- Salary up to £27,000
- 36.5 hours per week
- Private Medical Insurance (After successful completion of a 6‑month probationary period)
- Annual Bonus (Company performance based)
- 31 Days Holiday (Includes all Bank Holidays)
- Company sick pay scheme
- Auto‑enrolment Pension
Duties and Responsibilities
- Raise purchase orders for both stock and non‑stock items
- Liaise with suppliers to negotiate the best prices, dependent on delivery required, ensuring the suppliers are quoting like for like products
- Maintain accurate purchase price and supplier details on the system
- Review purchase order acknowledgements from suppliers and raise and resolve any discrepancies
- Resolve stock queries with suppliers and our clients stores department
- Maintain the Purchase order spreadsheet for current suppliers to ensure all goods arrive to schedule
- Create supplier accounts on the Sage system, making sure all relevant detail is added
- Create part numbers and amend the part descriptions on Sage
- Ensure stock items are updated with the correct buying price
- Produce and action stock adjustments
- Update bill of materials (BOMs) from update from production
- Process internal works instructions
- Raise returns to suppliers
- Chase purchase returns and maintain purchase returns spread sheet
- Liaise with production and sales regarding reasons for return, advising the supplier when required and keep the relevant departments updated regarding delivery dates for repaired items
Skills & Experience Required
- Previous experience working within an administration role
- Excellent customer service skills
- Strong attention to detail skills
- Excellent communication and people skills
- Computer literacy, capable of using Sage Accounts, Internet, email and the Microsoft Office suite
- Adaptable, flexible and capable of managing changing priorities and tasks.
- Conscientious and diligent
- Self‑motivated and capable of using initiative
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