Project Coordinator

Job Description

THE AGENCY

The six-time recipient of the award for “Best in Talent Representation and Management,” presented by the Sports Business Journal, CAA Sports represents more than 3,000 of the world's best athletes in such sports as baseball, football, hockey, basketball, and soccer, in addition to coaches, on‑air broadcasters, and sports personalities. Beyond traditional athlete representation, CAA Sports provides unique opportunities for clients off the field, in areas including entertainment, licensing, endorsements, speaking, philanthropy, publishing, and video games. CAA Sports also works in the areas of media rights, property sales and sponsorships, brand consulting, venue development and strategic advisory, executive search, and received the award for “Best in Corporate Consulting” at the 2018 Sports Business Awards, and “Best in Property Consulting, Sales, and Client Service” in 2014, 2016, 2019, 2022, 2024, and 2025.

CAA Sports is a division of leading entertainment and sports agency Creative Artists Agency (CAA). Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, brand management and consumer product licensing, executive search, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA’s diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world. For more information about CAA Sports, visit www.caa.com.

Overview

In CAA Brand Consulting we have 200+ specialists working with over 35 leading brands. Our vision is to be the strategic partner for brands in helping them solve their biggest challenges. Our services and connectivity in sport and entertainment allow us to identify, develop, activate and measure partnership strategies that build brands and grow business. In London our clients include the likes of OKX, Volvo, Salesforce, Qualcomm, Gulf Oil and Paramount+.

There is also a unique culture within CAA; for a global agency it has a small agency feel, with a great sense of teamwork, ambition, empowerment and entrepreneurialism.

The Project Coordinator will be responsible for support of the Project Management team and implementation of new and existing program processes, the coordination of cross-functional department roles and deliverables, and the effective communication of task status to the Project Managers and creative team.

RESPONSIBILITIES

• Keep accurate notes during client and status meetings and disseminate to the project Management and Creative teams
• Organise, track, and distribute project assets
• Coordinate and schedule meetings as directed by the Project Managers
• Disseminate project calendars and other project-related information to the team as directed by the Project Managers
• Keep updated availability and booking information for creative team members including designers, animators, editors and writers
• Assist in final element delivery to clients
• Help track project team hours and deliver reports to Project and Account Managers
• Ensure that projects are wrapped according to protocol and the Marketing/PR team has needed assets
• Attend regular project meetings to be advised on and prepare for new incoming work
• Ensure all projects are set up appropriately including job codes, project folders, asset trackers
• Draft initial project timelines in accordance with client milestones and internal resource in collaboration with the Project Managers
• Prepare documentation that reports internal creative resources and communicate this with Account and Project Managers

Qualifications/Requirements

• Relevant project management qualifications and experience
• Highly organised; capable of prioritising and handling multiple projects simultaneously and under tight timelines
• Excellent communication skills
• Must have excellent Word, PowerPoint and Excel skills
• A self-starter who can work under pressure and tight deadlines in a fast-paced environment
• Previous experience with Creative / design workflows

Please ensure you provide complete and legible information in your application. An incomplete application may affect your consideration for employment.

Creative Artists Agency (“CAA”) is committed to promoting equal opportunities in employment and creating a workplace culture in which diversity and inclusion is valued and everyone is treated with dignity and respect. As part of its zero-tolerance approach to discrimination in any form, you and any job applicants will receive equal treatment regardless of age, disability, gender reassignment, marital or civil partner status, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief, sex or sexual orientation, or any other legally recognised protected basis under UK law.

Please inform CAA’s Recruitment Department if you need any assistance completing any forms or to otherwise participate in the application process.

CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.

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