- Work 20 hours across the week in the office, the hours are flexible for you to decide on
Overview
My client is seeking a part time Contract Office Manager to join our Team. Reporting to the VP, Finance and Accounting with a dotted line to our SVP, Commercial/UK General Manager, the ideal candidate has experience in office administration and maintenance and can assist in supporting the UK office team to be perform at their best.
About
The company is a revolutionary laboratory automation leader committed to improving human health through life science robotics. Our technologies enable scientists to develop lifesaving medicines, treatments, and therapies while maximizing resources and increasing output. At the company, we foster innovation, embrace diversity and value the opportunity to hear every team member’s voice, ideas, and input, contributing to our continued success.
Responsibilities
- Overseeing the day‑to‑day running and employee access to the office
- Managing suppliers, cleaning services, facilities, and maintenance
- Supporting HR processes and IT such as onboarding, laptop issuance and staff coordination and events
- Maintaining health & safety, compliance, and office documentation
- Coordinating meetings, events, and internal communications
- Managing office budgets, purchasing, and resource planning
- Acting as the key point of contact for staff and visitors
- Manage the kitchen inventory and restocking
- Oversee stock of general consumables in the UK office and replenish when needed
- Support employees as needed with questions and set up for Vitality, Medi‑cash, Scottish Widows needs as requested
- Coordinate the organization and logistics of the move to a new office premises
- Partner with VP, Finance and Accounting and Manager, HR Operations for accounting and benefit inquiries
Requirements
- Previous experience in an Office Manager, Facilities, Senior Administrator, or similar role
- Strong organizational and problem‑solving skills
- Confident communicator who enjoys supporting teams
- Ability to work independently and handle a variety of tasks
- Good working knowledge of Microsoft Office / Office 365
- Represents ICARE Values: Innovative, collaborative, adaptable, responsible and exceptional
- Proactive, positive approach to workplace culture, sustainability and efficiency
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