Welcome to Lomond Investment Management, part of Lomond, the UK's leading network of lettings and estate agencies. Uniquely positioned to be able to draw on the local experience of our national network of over 60 branches, together with asset and property managers, Lomond Investment Management provides an account‑managed single point of contact service for developers and investors in the build‑to‑rent, single‑family housing, lettings, and offshore markets, irrespective of portfolio size and geographical location. With our team's extensive industry expertise and local knowledge, we're here to redefine expectations in our sector and lead the way for change.
Now, we're happy to offer you an exciting opportunity to join our dynamic team as a Site Project Administrator. This is a full‑time, fixed term position for 12 months in Exeter. The salary is £28,000 p.a.
Key Responsibilities
- Maintain and regularly update the Migration Report to ensure accuracy and completeness.
- Adhere to the 12‑week KPI timeline and meet all associated targets.
- Populate data with 100% accuracy, ensuring high data integrity at all times.
- Provide daily & weekly progress updates to the Project Manager.
- Conduct compliance checks on property data and escalate any missing certifications to the Compliance Manager.
- Ensure the Migration Report is fully complete, with no missing or incomplete data fields.
- Liaise with Property Managers, Compliance, and Accounts teams to clarify and verify data.
- Take full ownership and accountability for the Migration Report, ensuring its quality and timely delivery.
Professional Experience and Key Skills
- Strong administrative and organisational skills
- Excellent attention to detail and accuracy.
- Strong communication.
- Experience in compliance auditing and risk assessment.
- Able to demonstrate a proven track record of success in a similar role within the property management function of a residential lettings agent.
- IT literate – Word, Excel and preferably experienced in using a relevant CRM system.
- Clear and concise communication skills, particularly over the telephone and written.
- A track record of providing a consistent excellent service.
Personal Attributes
- Skilled in executing solutions and ensuring issues do not reoccur.
- A willingness to go the extra mile where required.
- Self‑motivated and results driven and consistently meets targets and KPIs.
- An effective team player who will work ‘hands on’ to ensure the business achieves its objectives and is willing to help others where required.
- Organised, manages routine processes well, efficient and meets deadlines.
- Strong attention to detail.
- Manages own work effectively and routinely follows through on tasks to completion.
- Effective at understanding problems and finding solutions, within boundaries and knows when it is appropriate to elevate.
- Maintains work performance during peak periods of workload and manages pressure without losing focus.
At Lomond, we believe in taking care of our people. That's why we offer some amazing perks and benefits through our engagement platform, LOMONDlife.
Benefits
- Our smart spending app gives you discounts at over 900 retailers, and our wellbeing centre is packed with resources to help you get active, eat healthier, improve your financial wellbeing, and master your mental health.
- Our Employee Assistance Programme offers free counselling support sessions.
- Get the latest gadgets and appliances with our Smart Tech Scheme.
- We're committed to reducing our carbon footprint with our Cycle2Work Scheme.
- We offer enhanced Family Friendly Leave for maternity, paternity, adoption, and IVF.
- You'll enjoy competitive base pay that aligns with market value, plus incentivised commission and performance bonuses for most roles.
- Planning for retirement? We've got you covered with that important pension pot.
- We'll support your professional development by funding your professional qualifications so you can reach your full potential and build your career.
- And of course, we like to have a little fun too! Our company socials bring our people together. So work hard, and then socialise even harder!
We welcome applicants of all nationalities, backgrounds, abilities, and perspectives. At Lomond, we value diversity and inclusion.
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