Procurement Administrator

Overview

Role – Procurement Administrator x 2 c£35k + Benefits

6 – 12 months FIXED TERM CONTRACT (could lead to perm role)

HYBRID – 4 DAYS ON SITE

GREAT BENEFITS!

My client is a leader in their field, due to continued growth they are looking for 2 procurement administrators with strong admin and excel skills with plenty of get up and go. My client is on a rapid growth trajectory with circa 500 employees and growing. You will be joining at an exciting time of growth within the established procurement team.

Responsibilities

• Work closely with Procurement Buyers to ensure all approved purchasing requests are converted into accurate and timely purchase orders.
• Raise, maintain and track raw material contracts and call‑off orders.
• Ensure quantities and delivery dates are reviewed and aligned with the Planning team and correctly reflect inventory requirements.

Order Tracking & Expediting

• Actively monitor open purchase orders and contracts, tracking supplier confirmations and expected delivery dates.
• Proactively expedite orders where there is a risk to supply, escalating issues early to buyers and stakeholders.
• Apply particular focus to goods shipped from India, recognising longer lead times, compliance, documentation requirements and transit risk.

Supplier & Operational Support

• Support new supplier set‑up and onboarding, ensuring all documentation and system data is complete and accurate.
• Liaise with suppliers on order status, documentation, shipment readiness and invoice queries.
• Support management of proforma payments where required, ensuring alignment with contract terms and delivery milestones.

Inventory & Data Control

• Support the monitoring of stock levels against agreed inventory policies, highlighting risks or exceptions.
• Maintain high standards of system data integrity across ERP and procurement tools, ensuring accurate records of pricing, contracts and orders.

Reporting & Procurement Support

• Collate and maintain information to support procurement reporting, including order status, contract coverage and supplier performance.
• Provide administrative and analytical support for pricing reviews, tenders and market reviews as required.

Skills and Experience (Criteria: (D) = Desirable; (E) = Essential)

• Strong attention to detail and follow‑through (E)
• Confident working with buyers, suppliers and logistics partners (E)
• Comfortable managing multiple orders and deadlines simultaneously (E)
• Proactive mindset: flags issues early rather than reacting late (E)
• Experience with international supply chains (especially India) is advantageous (D)
• Good working knowledge of ERP / procurement systems and Excel (E)
• Previous experience in a similar role desirable (D)
• 5+ Years experience in relevant commodity markets mainly in food manufacturing (D)

If you feel you have the skills and experience, please upload your CV in the first instance

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