Administrator

Overview

Small Works Administrator / Contracts Administrator sought, East London. We are currently recruiting for a Small Works Administrator to join a growing mechanical engineering contractor, supporting a busy and fast-paced Small Works department. This is a fantastic opportunity for a highly organised and proactive administrator to play a key role in supporting project delivery. You will work closely with the Small Works Manager, ensuring all project administration, documentation, and procurement processes are handled efficiently. This role would suit someone with strong organisational skills and commercial awareness, ideally with experience in a construction, engineering, or project-driven environment.

Responsibilities

• Small Works Administration
  • Provide day-to-day administrative support to the Small Works Manager
  • Maintain accurate and up-to-date project files and documentation
  • Assist with commissioning certificates and project completion documentation
  • Support the preparation and organisation of Operation & Maintenance (O&M) manuals
  • Maintain project trackers, logs, and internal systems
  • Carry out project close-out processes, including completion paperwork and feedback
• Procurement & Commercial Support
  • Raise purchase orders for materials and subcontract labour
  • Track and record project-related costs where required
  • Assist with processing and verifying supplier invoices
  • Input quotations and project data into internal systems
  • Maintain equipment and project records
• Communication & Coordination
  • Act as a point of contact for general Small Works enquiries
  • Liaise with clients, suppliers, and subcontractors
  • Arrange meetings and support diary management where required
  • Assist in coordinating project information and documentation

Skills & Experience

Essential

• Previous experience in an administrative or office support role
• Strong organisational and time management skills
• Excellent written and verbal communication
• Ability to manage multiple tasks and priorities in a fast-paced environment
• Proficient in Microsoft Office (Word, Excel, Outlook)

Desirable

• Experience within construction, engineering, or a project-based environment
• Understanding of purchase orders, invoicing, and project documentation
• Good commercial awareness

Personal Attributes

• Highly organised with strong attention to detail
• Proactive and able to work independently
• Comfortable working in a busy, project-focused environment
• Positive, flexible, and team-oriented approach

In return

We are offering a substantial package to include a basic subject to experience, 25 days AL (and birthdays, AL etc), mid-day Friday finish, and various further all whilst working for a progressive business offering onward development and progression.

Interested?

APPLY and contact Vic Bekker at Bekk R Solutions for a confidential discussion.

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