Role Overview
The EFL Administrator will oversee communication and management of the EFL office at the centre. They will report to the Director of Studies and ensure that all phone and email communication is appropriately handled. In addition, they will take charge of several administrative duties and ensure that the office is well organised and a positive working environment is created.
It is the perfect job for those who are newly qualified or are in the process of gaining their teaching qualification and would like experience in an EFL Teaching department.
Skills You’ll Gain
In this role you’ll develop organisational skills by managing schedules, coordinating departments, and ensuring smooth operations. You’ll enhance communication through interactions with students, parents, staff, and agents, while gaining insight into EFL teaching by working with qualified professionals. The role builds expertise in administrative software for records, timetables, and exams, sharpens problem‑solving and multitasking in a fast‑paced environment, and provides knowledge of safeguarding policies. You’ll improve teamwork and leadership collaborating with diverse teams, develop cultural competency promoting inclusion, and experience the reward of creating safe, memorable student experiences.
Main Roles and Accountability
- Works closely with the Director of Studies to ensure complete paperwork and efficient EFL department operations.
- Manages EFL office communications (phone & email) dealing politely with parents, agents, and staff while ensuring constant staffing during lessons and daily Head Office contact.
- Reminds teachers to complete class profiles, weekly logs/plans, lesson plans and progress tests, checks completion and liaises with Administrators for feedback distribution, analysis and resolution; records placement scores and ensures end‑of‑week reports and certificates are added to student notebooks.
- Sets up teaching equipment (computers, printers, interactive whiteboards) via IT liaison and prepares weekly classrooms reflecting the “Exsportise School” brand with displays, stationery and materials.
- Creates EFL registers from Head Office data, handles changes with Director of Studies, and manages optional exam logistics (logins, supervision, certificates).
- Assists with placement tests, invigilation, break supervision, maintains EFL records (incidents, complaints, fire drills), acts as cover teacher if qualified, takes minutes at staff meetings and CPD sessions, and manages equipment, restocking, repairs, property sign‑in/out.
- Collaborates with welfare for wellbeing reporting and provides inventory reports, supporting evening events when EFL lessons are morning or afternoon only.
Additional Duties
- Provides staff welfare and operations support, adheres to Staff Handbook and Centre Manager directives with professional conduct.
- Assists camp set‑up and pack‑down for smooth logistics and handles weekend student check‑in and check‑out including parents, passports, travel documents and pocket money secured safely.
- Performs other reasonable duties demonstrating flexibility.
Contract Details
28/06/2026 or 05/07/2026 for 3–6 weeks.
From £585 per week (including holiday pay).
Benefits
- All meals and accommodation provided; each member of staff given their own room (no ensuites).
- Supportive team working environment.
- 24/7 welfare and medical support.
- Real development opportunities within the company (performance‑based promotions available within the summer).
- Use of venue sports training centres, general facilities and on‑site gym in free time.
- Leadership and communication skill development.
- Safeguarding and prevention duty training.
- A week on camp.
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