Contract Administrator – HR support – part-time

Equans is looking for a Contract Administrator – HR support to join our team on our Birmingham schools contract at Coleshill, Birmingham, B46 1JU on a permanent basis. This is a part-time position working 20 hours per week, from 10:00 to 14:00, Monday to Friday. On offer is a competitive salary and benefits package.

What will you deliver?

• Organise and coordinate compliance training, ensuring all records are accurate and up to date
• Liaise with HR and provide administrative support as required, including sickness and annual leave tracking
• Maintain DBS trackers LOA with internal and external suppliers and issue weekly DBS updates to SPVs and answer any queries that come from that
• Raise and manage Coupa purchase orders as needed
• Support management with any ad hoc administrative requirements
• Organising agency cover for our soft services department
• Ordering uniform etc
• Supporting site with disciplinary/note taking
• Provide administrative support across the employee lifecycle: recruitment, onboarding, training, and offboarding.
• Prepare new starter packs, issue offer letters, collect right-to-work documents, and complete employee file checks.
• Maintain and update staff records, training matrices, absence logs, and HR trackers.
• Assist with arranging training sessions, competency assessments, and mandatory refresher courses.
• Support payroll administration (e.g., timesheet collation, overtime logs, sickness returns).

What can we offer you?

• 24 days annual leave (+ public holidays) pro rata’d
• Life Cover equivalent to 1 times annual salary
• Employee discount shopping schemes on major brands and retailers
• Gym membership discounts
• Cycle to work scheme
• Holiday purchase scheme
• 2 corporate social responsibility days per year
• Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes
• Attractive Employee Referral Rewards Scheme
• Access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Persons Network), and our Disability Network
• 24/7 Employee Assistance Program and access to mental wellbeing app

Who are we looking for?

• GCSEs at Grade C or above/equivalent
• Experience of working within a FM/Technical environment would be an advantage, but not essential.
• Experience of working in an Education environment would be an advantage, however, is not essential
• Good interpersonal skills & telephone manner.
• Word processing, Mail sorting and delivery, Statutory Document collation and distribution, data input and filing both hardcopy and electronically.
• Being able to work in an efficient and accurate manner, prioritising your workload to ensure that all deadlines are met.
• Undertake any other relevant duties as required by the contract.
• Support the Operations team & Senior Managers on individual projects as required.
• Working within an operational environment, meeting deadlines regularly and maintaining communication with all involved.
• This role includes a DBS Enhanced check; therefore ability to pass is essential.
• Right to work in the UK must be proven.

#J-18808-Ljbffr…