Part-time Administrator

Key responsibilities

• Maintain accurate and up-to-date records for clients records, including care files, placement plans, health appointments, and incident reports
• Support the Registered Manager with Ofsted compliance and CQC documentation and regulatory reporting
• Manage referral administration — logging enquiries, collating placement information packs, and coordinating with placing authorities
• Handle general correspondence including emails, letters, and telephone calls on behalf of the home
• Maintain staff HR records, including DBS checks, training logs, supervision records, and workforce development plans
• Coordinate staff rotas, timesheets, and holiday records in liaison with the manager
• Process invoices, petty cash, and resident allowances, maintaining clear financial records
• Manage supplies and ordering for the home — office, household, and care-related items
• Support scheduling of LAC reviews, placement planning meetings, and external professional visits
• Maintain the home’s health and safety records, including fire drills, PAT testing logs, and risk assessment reviews
• Assist with the preparation of monthly audit reports and management information

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