Procurement and Fleet Administrator

Job Title

Procurement & Fleet Administrator

Location

Dunfermline, Scotland

Reports To

UK Procurement Director / Fleet Manager

Hours

40 hours per week

Salary

Market Rate

About the Role

In this role, you will manage a wide range of administrative responsibilities, acting as a central point of contact for both Procurement and fleet-related queries. You’ll help maintain key systems, support supplier processes, and ensure the efficient coordination of our company vehicle fleet. This is an excellent opportunity for someone who thrives on organisation, enjoys working with data, and is confident managing multiple priorities.

Key Responsibilities

• Manage shared inboxes for Procurement and Company Car teams, responding to queries in a timely manner.
• Maintain and support Procurement tools and systems, including Docuware, Procurement dashboards, supplier onboarding, and preferred supplier lists.
• Coordinate fleet management activities including vehicle orders, short-term hires, fuel cards, accidents, and penalty administration.
• Validate and process all fleet-related invoices accurately.
• Produce fleet and payroll reports, including cost data, private mileage claims, and P46/P11D collation.
• Act as the main point of contact for Procurement queries and all company vehicle fleet matters.

About You

• Highly organised with strong attention to detail.
• Confident working with numbers and data.
• Strong communication skills and a collaborative approach to teamwork.
• Able to manage a busy workload and meet tight, sometimes conflicting deadlines.
• Proficient in Microsoft Office, particularly Excel.
• Flexible, reliable, and proactive in your approach.
• Committed to continuous improvement and finding better ways of working.

Why Join Us?

• A varied and dynamic role with exposure to both Procurement and fleet operations.
• Opportunity to develop your skills in systems, reporting, and process improvement.
• Supportive team environment with opportunities for growth.

Benefits

• Competitive Salary
• 31 days holiday pro-rata
• Pension Scheme / Salary Sacrifice
• Employee discount hubRefer-a-friend
• Cycle to work scheme

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