Admin Officer- Executive PA

Admin Officer – Executive PA

Our Client an international company with offices in the City of London are looking to recruit an Admin Officer

• Provide professional and good secretarial support and personal assistance to Chief Representative of the Company.
• Provide administrative support to Expatriate Human Resources & General Affairs Department on Entertainment and Security Management tasks.

Key Responsibilities

The Administrative Assistant is required to assist/support the following:

• Arranging meetings and managing the diary for senior management (SM).
• Organising business and personal trips for SM both within and outside the UK.
• Meeting and greeting high profile customers and guests of SM.
• Managing budgets and accounts (incl. bookkeeping) and processing and recording all the expenses for SM.
• Organising lunches, dinners, parties and receptions.
• Responsible for booking golf club memberships, record log, bookings, fees and expenses.
• Dealing with customer and client hospitality – such as booking them into hotels, arranging transportation for them, buying gifts, booking golf courses, etc. when required.
• Dealing with all relevant activities (incl. Ringi preparation for the membership) needed for Nippon Club, Japanese school, JCCI, Sanyuu-Kai, Japan Society and all other Japanese societies and Japanese social activities related matters involving the Company in the UK.
• Advising on, assisting in choosing and booking restaurants and other venues for functions.
• Acting as an intermediary between members of staff, customers and SM>
• Supporting EUAJA (HR department) on Entertainment (ROH, Arsenal, RAC etc.) and security management tasks etc.
• Dealing with Car lease and Chauffeur company.
• Providing support to Personal Assistant (PA) to Managing Director (MD) as and when required.

PERSON SPECIFICATION

Skills / Knowledge

• A bright professional, with a flexible approach
• Well-organized with the ability to use their initiative>
• High levels of literacy and numeracy
• Good communication skills in English.
• A good working knowledge of WORD, EXCEL, and POWERPOINT is essential along with the ability to communicate effectively using e-mail

Open minded, respectful and team worker

The Client is based in St Pauls London.

This is a 3 days in the office position.

The salary for this role is circa £40K plus overtime.

Do send your CV to us in Word format along with your salary and notice period.

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