Human Resources Coordinator

HAIL Partners is working with a prestigious Global Private Equity Firm who are seeking an Executive Assistant & HR Operations Coordinator. This dynamic, hybrid role is ideal for a proactive and detail-oriented professional who thrives in a fast-paced, high-performance environment. You will play a critical role in supporting senior executives while contributing to the firm’s HR operations, gaining exposure to both business operations and people strategy.

Responsibilities

Executive Assistant Support

• Provide high-level, confidential administrative support to senior executives
• Manage complex calendars, prioritising and coordinating meetings, appointments, and events.
• Prepare and organise materials for key meetings, including management and risk committees.
• Arrange international and domestic travel.
• Support the planning and execution of internal events and employee engagement initiatives.

HR Operations

• Collaborate closely with the Head of HR to provide operational support across the employee lifecycle.
• Manage onboarding processes, including contracts, right-to-work checks, system setup, and inductions.
• Coordinate recruitment activities, such as CV screening, agency liaison, interview scheduling, and candidate management.
• Support intern and graduate hiring programmes, including inbox management, assessments, and candidate communications.
• Conduct first-stage interviews and assist in hiring decisions as needed.
• Oversee background checks for new hires and ensure compliance with regulatory requirements.
• Assist with annual compensation and bonus processes, including documentation and coordination.
• Manage offboarding processes, including exit interviews and leaver administration.
• Maintain accurate HR records and ensure compliance with best practices and legal standards.

Requirements:

• Proven experience as an Assistant, and ideally HR support.
• Understanding of HR processes across the employee lifecycle.
• Exceptional organisational skills with meticulous attention to detail.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Excellent communication and interpersonal skills, with the ability to build relationships at all levels.
• Professional, discreet, and capable of handling sensitive information with confidentiality.

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