Senior Officer/ Executive, Leasing Admin

Job Responsibilities

1. Lease Documentation Processing
   • ACRA search on tenants and prospects
   • Ensure full execution of documents after tenant’s acceptance of Letter of Offer and preparation of Lease Agreements including payments
   • Assist and support the team to ensure smooth process of lease documentation – including proper filing, liaise and track the execution of lease documents by tenants
   • Maintain timely submission and update tenants’ sales on a monthly basis
   • Timely update concluded deals, and update COC required documentations
2. Viewing Arrangements
   • Attend to phone enquiries and making viewing arrangements
   • Maintaining calendars of team for viewing arrangements
   • Calculation of area for proposed subdivided units
3. Vacancy Listing
   • Maintain vacancy listing and agent mailing list, monthly
   • To send and follow up of prospecting emails to prospects
4. Arrears Management
   • To ensure timely follow up with Finance and tenants on arrears for rent and ad-hoc charges
5. Tenant’s Insurance Policies
   • To ensure timely follow-up with tenants on updating of Tenants’ PL and IAR insurance in accordance to SOP
6. Tenants Related Matters
   • Arrange for flowers to be sent for tenant’s business commencement
7. Procurement
   • Create purchase requests and ensure payments are timely remitted
8. Contact Database
   • Ensure timely updated of contact database for tenants, and business associates. Support with relevant contact details to counterparts
9. URA Occupancy Reporting
   • Reporting of building occupancy in URA portal
10. Any other ad-hoc duties assigned

You will also manage the network of property leased from external Landlord

• Liaising and following up with external Landlord’s Lease Admin Team on the documentations pertaining to the Lease including insurances and ensure payments made timely.
• Liaise with internal stakeholder to renew insurance policies on an annual basis

Job Requirements

• 1 to 2 years of administration / operations experiences
• Able to work in fast paced environment and meet timelines
• Well-conversant in Microsoft Office applications (MS Word/Excel)
• Details-oriented and quality conscious
• Good follow through skills
• Pleasant personality and good interpersonal skills
• You should have a Diploma/ Degree in Real Estate/Building/Business

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